Executive Assistant

Washington D.C.
$65K for minimum qualifications; higher salary for preferred. Generous benefits package.
Nov 21, 2022
Dec 22, 2022
Full Time

The American Association of University Professors (AAUP) is pleased to announce an Executive Assistant position, to be filled as soon as possible. This position is located in our Washington, DC office, with the option for some remote work/telecommuting. Founded in 1915, the AAUP has helped to shape American higher education by developing standards and procedures on academic freedom, tenure, and shared governance and by fighting to preserve and protect higher education as a common good. Advancing and protecting academic freedom is the AAUP's core mission. Governed by a Council and Officers who are elected from the membership, the AAUP has approximately 40 employees, and 45,000 members. For more information about the AAUP, visit our website: www.aaup.org.


The Executive Assistant will provide the principal administrative support to the AAUP Executive Director, the Deputy Executive Director, and the AAUP officers. The Executive Assistant works directly with the Executive Director and the Deputy Executive Director to assist in coordinating schedules, meetings, and other responsibilities. The Executive Assistant will be the primary coordinator for multiple annually scheduled meetings of the governing board of the AAUP and its related foundation. This coordination requires working with other staff as well as with outside vendors. The Executive Assistant will also serve as the primary coordinator of special projects and initiatives. As such, the Executive Assistant plays an essential role in supporting the AAUP’s recent affiliation with the American Federation of Teachers and championing the AAUP’s racial equity initiative. This position involves working with diverse individuals both inside and outside of the AAUP office. The position reports directly to the Executive Director.


Duties and Responsibilities

  • Preparing notices, agendas, and notebook materials, for several governing board meetings per year and supporting and coordinating those meetings;
  • Assisting with the new Council and Foundation board members by providing informational materials as well as coordinating new Council member orientation;
  • Supporting the AAUP biennial business meeting (held in even-numbered years in June); facilitating appointment of the business meeting committees; coordinating the agenda and materials for the business meeting, Council meetings, and Executive Committee meetings; taking minutes for those meetings; following up on meeting related issues as necessary;
  • Facilitating travel for the Executive Director, Deputy Executive Director, and the elected officers;
  • Reviewing and processing travel reimbursement requests for the Executive Director, Deputy Executive Director, and elected leaders;
  • Maintaining organizational policy files and records, and assisting the AAUP and AAUP Foundation Officers and the Office of the Executive Director to ensure adherence to these policies;
  • Maintaining and updating the governing boards’ contact lists;
  • Maintaining the Executive Director’s, Deputy Executive Director’s, and elected officers’ schedules and calendars;
  • Support and coordination of special projects and initiatives;
  • Other general administrative support for the Executive Director, the Deputy Executive Director, the AAUP, and the AAUP Foundation;
  • Other duties as assigned.



  • Ability to organize and prioritize multiple projects, working with minimal supervision and completing projects to meet tight deadlines.
  • Ability and demonstrable skill researching issues and supporting activities related to the operations of the AAUP and the AAUP Foundation.
  • Excellent written and verbal skills and attention to detail, including the ability to independently draft correspondence, format documents, and proofread typed material for grammatical, typographical, and spelling errors.
  • Strong interpersonal skills and ability to handle sensitive and confidential materials and situations.
  • Superior computer proficiency skills—including working familiarity with MS Office suite.
  • Associate degree or equivalent professional experience required. Bachelor’s degree preferred.
  • Five plus years’ administrative work experience required. Seven plus years preferred.
  • Experience working in an association or union setting preferred.
  • Experience as an Executive Assistant preferred.
  • Experience and demonstrated ability to work with professional groups and individuals.
  • Commitment to racial equity required. Demonstrated experience with racial equity or DEI initiatives preferred.
  • Ability and willingness to work long, irregular hours and weekends as needed.



Salary range: $65,000 for minimum qualifications. Higher salary for preferred qualifications. Generous benefits package includes heath, dental, and vision insurance; 401(k); and generous vacation leave.


Position Classification

This Executive Assistant position is categorized as an administrative assistant position in the Office of the Executive Director. This is a non-exempt position and is eligible for overtime pay. This is a confidential position and is not included in the staff union bargaining unit.


Work Location

This position is based in the DC office with an option for part-time telework. As of November, the AAUP offices are located at 555 New Jersey Avenue.


To Apply

To apply, please submit a resume and cover letter: https://easyapply.co/job/executive-assistant-412?rcid=washington_post. Both the cover letter and resume are required. No phone calls please. Review of applications will begin immediately and continue until position is filled.


The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, homelessness, or other characteristics unrelated to professional performance.


Women and minorities are encouraged to apply.

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