Duties

This series covers positions performing clerical and administrative support.

• Vacancies filled under this public notice may have varying levels of promotion potential and supervisory level, if any.
• Positions may be filled as permanent, term, or temporary with a full-time or part-time work schedule.

As a Human Resources Assistant you will:

• Analyze in-coming work and conduct pre-processing reviews. Apply knowledge of personnel actions processing to ensure correct nature of action coding, identification of proper appointing authorities, identification of correct legal authority code(s), position type, adherence to veteran preference laws, and general pay setting rules including selection of appropriate pay rate determinant and all action-specific remarks are present on the Request for Personnel Action (RPA), are applied to all routine actions.
• Identify processing/data entry errors and/or trends that will be used by Human Resources Specialists within the Operational Services Division and SSC, to identify possible training needs within the specific SSC or throughout the U.S. Department of Energy (DOE).
• Participate as a member of working groups and/or other special focus groups that have been convened to assess unusual or inter-related processing or pay/data entry problems. Assist with identification of underlying problems later be used by Human Resources Specialists in the Operational Services Division, to arrive at options or alternatives.
• Participate in monthly/periodic audits of personnel actions and data entry or processing operations. Conduct review of actions and identify errors; make recommendations to higher level employees on how to correct errors; and participate in gathering 'lessons learned' from audit processes that will later be used to identify activities (e.g., training that might be needed to overcome unacceptable trends).

Requirements

Conditions of Employment

• Must be a U.S. Citizen or National.
• This employer participates in the e-Verify program.
• Males born after 12/31/1959 must be registered for Selective Service.
• Subject to satisfactory security and suitability requirements.
• May be required to successfully complete a probationary period.
• Positions may be filled as permanent, term, or temporary with a full-time or part-time work schedule. Pay will vary by geographic location.
• The vacancies filled through these appointments have varying levels of background investigative requirements, up to a Top Secret DOE "Q" clearance.
• These positions are to be filled under the Infrastructure Investment and Jobs Act (IIJA - P.L. 117-58).

Qualifications

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-5: You must have one year of specialized experience at the GS-04 grade level or equivalent, which is directly related to the position as listed in this announcement and has equipped the candidate with the knowledge, skills, and abilities to perform the duties of the position successfully. Specialized Experience for this position includes:

• Utilizing computer systems and tools to prepare and update documents and reports.

OR EDUCATION: You may substitute education for experience as follows: Four (4) years of education above the high school level.

OR COMBINATION: You may qualify by a combination of experience and education. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. (Example: 9 months of specialized experience and 75 semester hours of college (15 semester hours beyond the second year and the equivalent of 3 months of specialized experience).
SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-6: You must have one year of specialized experience at the GS-05 grade level or equivalent, which is directly related to the position as listed in this announcement and has equipped the candidate with the knowledge, skills, and abilities to perform the duties of the position successfully. Specialized Experience for this position includes:

• Applying a standardized body of rules and procedures sufficient to perform a wide range of human resource administrative duties.; AND
• Responding to inquiries via email or telephone.

NOTE: There is no substitution of education for specialized experience at the GS-6 level.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-7: You must have one year of specialized experience at the GS-06 grade level or equivalent, which is directly related to the position as listed in this announcement and has equipped the candidate with the knowledge, skills, and abilities to perform the duties of the position successfully. Specialized Experience for this position includes:

• Managing multiple human resource priorities such as responding to customer inquiries, reviewing reports, and recognizing errors.; AND
• Reviewing and proofreading human resource documents for completeness, identifying any needed corrections, and taking appropriate action to have corrections completed.

NOTE: There is no substitution of education for specialized experience at the GS-7 level.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-8: You must have one year of specialized experience at the GS-07 grade level or equivalent, which is directly related to the position as listed in this announcement and has equipped the candidate with the knowledge, skills, and abilities to perform the duties of the position successfully. Specialized Experience for this position includes:

• Researching and analyzing human resource data from various systems and making an necessary updates or corrections.; AND
• Reviewing and analyzing human resource data from various systems to create reports or various documents.

NOTE: There is no substitution of education for specialized experience at the GS-8 level.
"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

This public notice may be used to fill multiple positions as needed; therefore, applicants must meet the qualifications at the time the applications are reviewed.

Education

Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Additional information

The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

• Your position may be eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the DOE Workplace Flexibilities policy.
• This job opportunity announcement may be used to fill additional similar vacancies across DOE.
• For general information on government-wide Telework polices visit: www.telework.gov
• Status and Non-Status applicants from outside DOE selected under this authority are required to serve a mandatory one (1) year probationary period. A DOE career status employee selected for this position may be required to serve a new one (1) year probationary period, pursuant to 5 CFR 315.802.
• If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
• This public notice is to gather applications that may or may not result in a referral or selection.
• More than one selection may be made under this hiring authority.
• Some positions may require completion of a probationary period of up to 1 (one) year.
• Many positions require successful completion of a background investigation.
• Positions may be filled at varying levels of leadership, ie Team Lead, Manager, Supervisor.
• Supervisory positions may require a 1-year probationary period, if not yet completed.
• New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify
• Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
• All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
• Relocation or Recruitment Incentive may be authorized.
• This position may be 100% remote.

EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement
Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement
Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information
Selective Service Registration: http://www.sss.gov/