Technology Procurement And A/p Specialist (administrative Assistant V)

Fairfax, Virginia
$49,526.46 - $82,543.97 Annually
Nov 19, 2022
Nov 26, 2022
Full Time
Job Announcement

Under general supervision, provides technical and professional support for the procurement and purchasing of supplies, materials, services and/or equipment. Performs a complex array of advanced-level purchasing actions and has responsibility for complex procurement and vendor account management actions, to include monitoring contract and purchase order expiration dates, purchase order reconciliation, program management, and fiscal reporting. Ensures allowable invoice discounts are appropriated accurately and tracks procurement periods of performance. Serves as the Accounts Payable Team Lead for invoice processing activities. Prepares monthly reports in the Vendor Invoice Management System (VIMS) and distributes to staff to assist in reconciliation. Reviews invoice activity and initiates the necessary follow up. Works with internal staff, the Department of Finance and vendors to resolve issues. Complies with all county fiscal policies and procedures. Possesses and maintains advanced knowledge of FOCUS procurement and accounting processes and procedures. Performs other duties as assigned.

Note: The assigned functional areas of this position are general administrative, finance, accounting, and procurement.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

The appointee to this position will be required to complete a criminal background and credit check to the satisfaction of the employer.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

Direct experience and knowledge of the FOCUS/SAP procurement and finance and budget modules, to include experience creating reports on procurement and invoice activity, as well as contract analysis, is strongly preferred. Experience supporting procurements between multiple agencies and business units; as well as the ability to interpret contracts for viability and value adjustments. Detailed knowledge of the procurement process is necessary for this role, to include experience with capital/accountable equipment purchases. Experience with the Vendor Invoice Management System (VIMS) is preferred.

Job is generally sedentary in nature; however, employee must be sufficiently mobile to deliver documents and operate keyboard driven equipment. Visual acuity is required to read data on a computer monitor and in printed format. All duties performed with or without reasonable accommodations.

Panel interview and may include exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home ( Spanish, Asian/Pacific Islander, Indo-European, and others ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

Similar jobs