Administrative Assistant
- Employer
- Alexandria City Public Schools
- Location
- Alexandria, Virginia
- Closing date
- Feb 10, 2023
View more
- Industry
- Education
- Function
- Administrative
- Hours
- Full Time
- Career Level
- Entry Level
Job Details
The Administrative Assistant I provides administrative support to the Office of Safety and Security Services;
establishes and maintains records; compiles and distributes materials, reports, and maintains databases; responds to inquiries from various internal and external sources. The Administrative Assistant I performs, budget, finance, and some administrative accounting functions.
Qualifications
Education: High School diploma, two years of college course work preferred.
Experience: Job-related within the specialized field with increasing levels of responsibility is required.
Essential Functions
- Supports the Safety and Security Services team (SST) with administrative functions and ensures an efficient and effective work environment.
- Uses numerous data management techniques to format, enter, edit, print, and file information.
- Performs record keeping, incident, data tracking, and general and program-specific clerical functions (e.g., scheduling, copying, faxing, mailings, etc.) in support of site activities and/or SST administrative requirements.
- Responds to various inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.
- Composes documents (e.g., correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel.
- Attends meetings and workshops to record events and convey or receive information.
- Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.
- Maintains accounts involving various and complex entries.
- Codes and classifies transactions involving the distribution of expenditures among many classes of accounts.
- Compiles, retrieves, and reconciles monthly, quarterly, semiannual and annual totals, reports, and financial statements.
- Processes bills, invoices, and other payments in a timely manner.
- Informs supervisor of fund balances and requests for expenditures.
- Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.
Clearances
- Criminal Justice Fingerprint/Background Clearance.
- Tuberculosis Skin Test.
Public Health Compliance
- Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
- Must follow safety and health protocols.
WP
Primary Location:
Division-Wide
Salary Range:
$20.58 - $20.58 / Per Hour
Shift Type:
Part-Time
Company
Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.
The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.
T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.
The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!
- Location
-
2000 N Beauregard St
Alexandria
VA
22314
US
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