Administrative Assistant

Location
Alexandria, Virginia
Posted
Nov 17, 2022
Closes
Dec 22, 2022
Ref
2880
Function
Administrative
Industry
Education
Career Level
Entry Level
Hours
Full Time
Job Description

The Administrative Assistant I provides administrative support to the Office of Safety and Security Services;

establishes and maintains records; compiles and distributes materials, reports, and maintains databases; responds to inquiries from various internal and external sources. The Administrative Assistant I performs, budget, finance, and some administrative accounting functions.

Qualifications

Education: High School diploma, two years of college course work preferred.

Experience: Job-related within the specialized field with increasing levels of responsibility is required.

Essential Functions
  • Supports the Safety and Security Services team (SST) with administrative functions and ensures an efficient and effective work environment.
  • Uses numerous data management techniques to format, enter, edit, print, and file information.
  • Performs record keeping, incident, data tracking, and general and program-specific clerical functions (e.g., scheduling, copying, faxing, mailings, etc.) in support of site activities and/or SST administrative requirements.
  • Responds to various inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.
  • Composes documents (e.g., correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel.
  • Attends meetings and workshops to record events and convey or receive information.
  • Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.
  • Maintains accounts involving various and complex entries.
  • Codes and classifies transactions involving the distribution of expenditures among many classes of accounts.
  • Compiles, retrieves, and reconciles monthly, quarterly, semiannual and annual totals, reports, and financial statements.
  • Processes bills, invoices, and other payments in a timely manner.
  • Informs supervisor of fund balances and requests for expenditures.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

Clearances
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Division-Wide
Salary Range:
$20.58 - $20.58 / Per Hour
Shift Type:
Part-Time

Similar jobs