Administrative Specialist

Fairfax, VA
Commensurate with education and experience.
Nov 15, 2022
Jan 19, 2023
Full Time
Administrative SpecialistJimmy and Rosalynn Carter School for Peace and Conflict Resolution is seeking to hire a part-time Administrative Specialist to support fiscal, HR, and administrative operations. Reporting to Carter's Director of Finance & Human Resources, this position assists with fiscal and human resource operations to include processing travel reimbursements, accounts payable, and human resource transactions. This position also serves as the first-line receptionist for the Arlington office and may require occasional evening/weekends.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:Fiscal and HRProcess travel pre-authorization requests and reimbursements for non-employees and students; assist faculty/staff in processing travel/expense reimbursements;Initiate payments for Carter School including GMU Foundation vouchers, requisitions/purchase orders, consultants, and honoraria;Process finance and human resources transactions related to hiring, terminations, salary changes, and special payments;Set-up labor distributions for sponsored funding and prepare adjustments to labor distributions as necessary; andAssist in candidate coordination for Carter School positions and new hire onboarding.Reception and Office ManagementManage the Carter School front office by greeting and assisting visitors, monitoring and responding to the main Carter School email account, directing prospective and current students to appropriate resources, accepting and distributing mail and packages;Submit resource and service work orders including key, signage, and other facilities requests; andAssist with Carter School event planning and execution (catering, equipment/AV support, registration, room setup, etc.).Required Qualifications:A passion for working and connecting with diverse individuals and groups;Superior communication skills, both spoken and written;Excellent time management and problem-solving skills;Ability to respond to tasks with a sense of urgency and to manage multiple projects and deadlines effectively;Excellent organizational skills, detail-oriented and accuracy driven;Demonstrated ability to work independently and collaboratively, follow direction, and take initiative;Ability to perform duties with a high level of professionalism, flexibility, integrity, diplomacy, tact, and confidentiality when necessary;Proficiency in MS Office and willingness to learn new programs as needed; andAbility to work occasional evenings/weekends.Preferred Qualifications:Previous higher education experience; andFamiliarity with GMU systems such as ChromeRiver, Banner, Mason Onboard.Starting pay $18 per hour; 20-25 hours per week

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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