Events and Administrative Assistant

Fairfax, VA
Commensurate with education and experience.
Nov 15, 2022
Feb 01, 2023
Full Time
Events and Administrative AssistantJimmy and Rosalynn Carter School for Peace and Conflict Resolution is seeking to hire an Events and Administrative Assistant to assist the Events Manger in planning online and in-person events at our Arlington campus, to perform reception duties, and to provide administrative assistance to the Mason Square in Arlington office. This position is based at Mason Square in Arlington and will require some nights and weekend work. The schedule will vary week to week based on the event schedule.The Event and Administrative Assistant will assist the Events Manager with event management, including but not limited to: Event scheduling and planning, working closely with internal and external clients, event logistics and execution, and social media. In addition, the incumbent will serve as the first line receptionist for the Arlington office, and support student services and operations administrative functions.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:Events SupportAssist Events Manager for all events and activities scheduled both external (non-Mason) and internal (Carter and other Mason) groups at Mason Square in Arlington in support of the Carter School's goals and mission; andAssist Events Manager in answering inquiries, scheduling events, managing events calendar, managing registrations if needed, arranging catering and other logistics (such as additional equipment and/or AV support, hotels, shuttle service, etc.), providing advice and support to event leaders on strategies and procedures, event set up, providing support during events including with AV, event tear down, event assessment, tracking event participation and evaluation and producing reports as needed.Reception and Office ManagementManage main Carter School email account, directing prospective and current students to appropriate resources;Submit resource and service work orders; andOther related administrative support duties as assigned.Required Qualifications:A passion for connecting with and helping diverse individuals and groups;Superior communication skills, both spoken and written;Excellent time management and problem-solving skills;Ability to respond to tasks with a sense of urgency and to manage multiple projects and deadlines effectively;Excellent organizational skills, detail-oriented and accuracy driven;Demonstrated ability to work independently and collaboratively, follow direction, and take initiative;Ability to work effectively and respectfully with people of diverse backgrounds;Ability to perform duties with a high level of professionalism, flexibility, integrity, diplomacy, and tact;Ability to work a flexible schedule, including evenings and weekends as needed; andProficiency in MS Office and willingness to learn new programs as needed.Starting pay $18 per hour; 20-25 hours per week

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.