Administrative Assistant I - Student Services

Location
Alexandria, Virginia
Posted
Nov 07, 2022
Closes
Dec 12, 2022
Ref
2868
Function
Administrative
Industry
Education
Career Level
Entry Level
Hours
Full Time
Job Description

Provides secretarial support to assigned Administrator(s) or Department; establishes and maintains records; compiles and distributes materials and reports; and responds to inquiries from a variety of internal and external sources.

Qualifications

Education: High school diploma or equivalent.

Experience: Job-related with increasing levels of responsibility is required.

Essential Functions
  • Coordinates schedules, meetings, and activities for the purpose of supporting administrator/department staff with operational activities.
  • Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.
  • Appropriately utilize technology and ACPS technology systems to support office functions.
  • Monitors assigned departmental activities and/or program components (e.g., travel arrangements and reimbursements, meetings and events, etc.) for the purpose of ensuring that goals are achieved, target dates are met, and financial, legal, and/or administrative requirements are satisfied.
  • Prepares a variety of written materials (e.g., reports, memos, letters, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
  • Responds to a variety of inquiries from internal and external parties (e.g., staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.
  • Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.
  • Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
  • Attends meetings and workshops for the purpose of recording events, conveying, and/or receiving information.
  • Assists with other duties as assigned, including ordering, receiving, and distributing office materials and supplies as well as administrative and routine office operations

Clearances:
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Central Office
Salary Range:
$39,513.60 - $48,672.00 / Support SUP-18
Shift Type:
Full-Time

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