Contracting and Procurement Assistant (Hybrid and Flexible)
Selection Process Nº: 95858-67
Salary: $60,857.00 USD per annum plus benefits
Contract Type: Indeterminate (Full-time)
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA.
Job Function: Administrative
Location: The Common Services Delivery Point in Washington DC is located at the Embassy of Canada to the United States (501 Pennsylvania Avenue NW, Washington, DC 20001, United States)
Number of Vacancies: 1
Closing date for application: 27 November, 2022 at 23:59 UTC/GMT -5:00
Hybrid and flexible work location (see details under Operational Requirements).
Summary of Duties:
Common Service Delivery Points (CSDPs) provide operational services in finance, human resources for locally engaged staff and procurement services to the missions assigned to their CSDP. In terms of procurement services, the CSDP provide procurement transactions and administrative support to client missions. The CSDP deliver services related to procurement to missions in the CSDP region, provide contracting advice and guidance including issue resolution regarding non-routine transactions, oversee the regional contract review board, and create purchase orders and enter contracts into the financial administration system.
The Contracting and Procurement Assistant, provides services including assisting clients in identifying and defining contractual requirements, and determining the most appropriate procurement option by providing recommendations and quality assurance regarding solicitation and contract documents. Services also include supporting clients in creating routine contracts in the financial administration system and ensuring the integrity of the contracting database by inputting contract data into SAP.
Area of Selection:
Open to all interested candidates who are legally authorized to work and live in the United States having independent work authorization and status in accordance with U.S. protocol directives for employment in a foreign mission, who will be residing in country at the time of appointment, who meet all of the essential requirements stated below and whose applications are received by the closing date. Please note that the mission will not reimburse relocation costs under any circumstance and that the mission does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Candidates will be required to provide proof of the completion of their education.
A post-secondary diploma OR 2 years of experience working directly in contracting and/or procurement.
Fluency in English (oral and written)
- Minimum of two years of experience working in a high-paced office environment in procurement, contracting, finance or general administration
- Experience using Microsoft Office Suite programs
- Experience providing advice and guidance to clients
- Experience managing information electronically and in record keeping
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview online, pre-recorded or in-person, role-play, practical tests, presentations and/or psychometric assessment.
General knowledge of contracting/procurement and administrative processes
- Focus on quality and details
- Client focus
- Adaptability and Flexibility
- Teamwork and cooperation
- Organization and coordination
- Ability to communicate effectively orally
- Ability to communicate effectively in writing
- Ability to set priorities and meet deadlines
- Ability to learn quickly and continuously
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
- Working knowledge of French (comprehension, written and oral);
- Experience working in the Public Sector (government) or in a large international company in procurement/Contracting, finance, or general administrative services
- Hybrid and flexible work location: up to 3 days telework and minimum 2 days at the office
- Hours of work: Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week. The successful candidate must be willing to work overtime on occasion and when required.
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
Special Request from Mission / Additional Comments:
We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at:
How to Apply
- You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
- Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
- You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
- Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
- Applications which do not include all of the requested documents or information and/or whose are not received by the closing date will be rejected
- Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
- Only applications submitted in one of the official languages of Canada will be accepted (English or French).
- The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
- Reference checks may be sought for candidates who succeeded all of the assessments.
- Please note that the Common Services Delivery Points in Washington DC does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
- As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Networkis suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
- We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-WSHDC@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
- The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar openings at the Common Services Delivery Points in Washington DC which might arise following the completion of this selection process.
- For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.