Senior Administrative Associate, Dean's Office

Fairfax, VA
Commensurate with education and experience.
Oct 22, 2022
Feb 04, 2023
Full Time
Senior Administrative Associate, Dean's OfficeThe George Mason University, School of Business invites applications for the position of Senior Administrative Associate, Dean's Office. The primary responsibility is to provide administrative support to members of the Dean's leadership team as assigned, including: scheduling, procurement, travel, and special project work. Additional responsibilities include supervision of student workers, event support, general office administrative support, and special projects. This is a full-time classified staff position with full benefits.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. Mason is the most diverse public university in Virginia and 12th nationally, based on the U.S. News & World Report 2022 Best Colleges list. Washington, D.C. is ranked the 30th most racially and ethnically diverse city nationally amongst cities with a population of at least 300,000 people according to the U.S. News & World Report 2018 Diversity Ranking.Responsibilities:The Senior Administrative Associate, Dean's Office has responsibilities in the following areas:Office Administrative Support - Dean's Office Leadership TeamProvides a wide range of administrative support to the Senior Associate Dean Academic Affairs & Global Engagement, Associate Dean, Outreach & Development, and Executive Director & CBO. Support includes: scheduling, procurement, reporting, database management, budget, travel authorizations, meeting arrangements, drafting presentations, project work and general office administrative functions as needed.College Work Study InternsManage the hiring, training and schedule for the CWS/information desk interns for support of the reception function and routine administrative matters. Assign CWS students to provide appropriate administrative support within CWS capabilities to the Dean's Office Leadership Team when requested.General Office Administrative SupportProvide general office administrative support to the Dean's Office, including: sorting and distributing mail, office supply orders, filing, etc.Special Projects and Event PlanningDesign, develop and execute special projects and be available to assist as needed with Dean's Office events.Required Qualifications:Bachelor's degree or equivalent combination of education and experience;Proficient in the use of computers with working knowledge of all applications in Microsoft Office, electronic calendaring, and e-mail;Ability to organize and manage complex administrative processes;Ability to work with senior management personnel;Ability to work independently and to complete multiple tasks within tight deadlines;Strong interpersonal and organizational skills;Excellent verbal and written communication skills;Ability to quickly gain proficiency in web-based database platforms and applications;Ability to work effectively as a key member of an administrative support team in a dynamic, fast-paced, demanding environment with frequently changing priorities;Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office;Demonstrated, effective interpersonal and organizational skills;Experience in providing administrative support in an academic environment;Proven ability to work effectively work in a dynamic environment and in support of a high-level management team; andExperience managing the calendar of high-level leaders in a dynamic environment.Preferred Qualifications:Knowledge of University programs, policies, and procedures;Ability and willingness to gain proficiency in software and web-based applications: University applications such as PCard, eVA and Chrome River, reporting formats, and School applications and files; andExperience in senior level administrative management and support in an academic environment.

For full consideration, applicants must apply for position number 02836z at by November 18, 2022; complete and submit the online application; and upload a cover letter, resume, and list of professional references. We will contact you directly if we require additional materials.Review of applications will begin on November 18, 2022 and continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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