Office Manager

Location
Fairfax, VA
Salary
Salary commensurate with education and experience
Posted
Oct 22, 2022
Closes
Dec 14, 2022
Ref
STF11283
Industry
Education
Hours
Full Time
Office Manager, Student Health Services The George Mason University, Student Health Services Department, invites applications for an Office Manager position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. About the Department: Student Health Services (SHS) provides health care services at George Mason University. SHS provides primary care services and health promotion to eligible students at Mason, including but not limited to, initial and follow up assessment, history taking, physical exam of patients, utilization of differential diagnosis, appropriate interventions, consultations and referrals as indicated, and basic emergency treatment and stabilization. Staff provide services to faculty, staff, and visitors on an as needed basis.Responsibilities: The Office Manager, Student Health Services, provides administrative leadership to the patient services staff and supports the administrative operations of the SHS office. Reporting to the Associate Administrative Director, the Office Manager manages day-to-day operations for all of Patient Services. The Office Manager supports the Executive Director, Associate Medical Director, Administrative Director, Clinic Coordinator, Lead Nurse and multiple practitioners, as well as patients, to assure the highest quality of care.OperationalOrganizes and coordinates office operations and procedures in order to ensure organizational effectiveness and efficiency on all three campuses;Serves as primary point of contact for interdepartmental needs (e.g., telecom, Cashier's office, Student Accounts, facilities);Provides continuous enhancement of office protocols on customer service through written policies and staff trainings;Responds to and resolves escalated customer service complaints from students; andCommunicates SHS hours (and changes) through postings and phone service.FinancialMaintains and prepares all fiscal and related financial records for Student Health Services;Reconciles expenses and department revenue;Completes daily reconciliation of front desk staff;Responsible for patient billing of outstanding debts, to include interdepartmental billing;Prepares monthly reports, budget analysis and forecasting budget;Manages purchasing for SHS; completes all supply orders/maintains equipment and processes invoices through university system; andMakes routine financial adjustments via university financial processes.SupervisoryProvides direct supervision to administrative classified and non-student wage staff responsible for the front office and other administrative roles;Manages operations for patient services; covers front desk as required;Tracks, schedules and approves leave;Communicates and implements policy and procedural changes;Trains staff;Responsible for ensuring daily front office staffing and supply inventory needs are met, which may include making recommendations for increased staffing, interviewing and hiring; andWorks closely with the Clinic Coordinator and Lead Nurse to encourage and support a collaborative patient care approach, including combined staff meetings and trainings.Required Qualifications:Bachelor's degree in related area or equivalent combination of education and experience;Significant supervisory experience in a medical setting;Knowledge of financial and accounting principles, methods and procedures;Expertise with Microsoft Office applications;Demonstrated skill in completing assignments accurately and with high attention to detail;Demonstrated communication and organizational skills;Multitasking; ability to handle multiple tasks simultaneously, independently and within a team; andDemonstrated problem solving and analytical ability.Preferred Qualifications:Administrative experience typically obtained in 3+ years;Supervisory experience typically obtained in 3+ years; andExperience in medical and mental health outpatient offices.

For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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