Administrative Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 05, 2022
Closes
Oct 12, 2022
Function
Administrative
Hours
Full Time
Duties

This is an announcement to fill current and future administrative vacancies as needed. Applications will be accepted through the deadline listed. Applications received before the deadline will be reviewed on a rolling basis.

The ideal candidate will assist the administrative support staff in establishing procedures to enhance the effectiveness and efficiency of the program office. Duties include but are not limited to:
  • Providing a full range of administrative and executive secretarial support, including maintaining appointment calendars, providing travel arrangement support, and maintaining travel records.
  • Reviewing correspondence and reports for accuracy and clarity, with particular attention to detail, and ensuring that all documents are prepared according to agency and office policies and standards.
  • Responding to inquiries of a non-technical nature, verbally and/or in writing.
  • Providing advisory services to senior-level officials, managers, and employees on their financial reporting obligations and how to use IT systems to file reports.
  • Performing initial examinations of financial disclosure reports; preparing and forwarding correspondence and recommendations in finding an appropriate resolution.
  • Confirming institution assets and liabilities by reviewing balance sheets and other accounting documents.
  • Researching and compiling material into reports, conducting basic analysis, designing layouts, and consolidating raw data into appropriate formats for presentation, including preparing documents for meetings (e.g., reports, tables, charts, and graphs).
  • Updating and maintaining the program office filing system along with managing document retention and archiving.
  • Handling a variety of administrative matters which do not require the immediate attention of the support staff.
  • Assisting with procurement requests to include preparing agency internal forms and applying fund citations as appropriate.
  • Managing and assisting with acquiring office supplies and service requests for repairs and maintenance of facility office equipment, and furniture.
  • Serving as backup support to other administrative support staff and assistants, preparing agendas for weekly meetings.
  • Performing special projects/tasks as assigned.


  • Requirements

    Conditions of Employment


    CONDITIONS OF EMPLOYMENT
  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
  • All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
  • New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ .
  • All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
  • You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.


  • Qualifications

    Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience : Applicants must have one year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated ability to perform and manage administrative functions in an executive-level office to include dealing with confidential matters, exercising tact and diplomacy, and interacting with high-level officials.

    Preferred Experience:
    • Experience in Microsoft Office
    • Reading comprehension
    • Attention to detail
    • Strong writing Skills
    • Analytical skills
    Desired but not required:
    • Financial Accounting Theory and Practice
    • Auditing Theory and Practice


    Education

    This position does not require education to qualify.

    Additional information

    The AO is an Equal Opportunity Employer.

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