Legal Administrative Assistant (Legal Secretary)

Willkie Farr & Gallagher LLP Germany
Washington, DC
Sep 26, 2022
Oct 10, 2022
Full Time
Willkie Farr & Gallagher LLPAdministrative Assistant - Washington, DCSummaryThe Washington, DC office of Willkie Farr & Gallagher LLP is looking for a skilled administrative assistant to support our attorneys. Willkie is an elite international law firm of approximately 1,000 lawyers located in 13 offices in six countries.This role requires you to be in the office regularly.At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.ResponsibilitiesManage and maintain lawyers' busy schedules and calendarsServe as primary point of contact for clientsin person and over the phone.Provide administrative support to attorneys, including calendaring, drafting correspondence, and filing.Prepare engagement letters.Proofread client documents and other legal documents, as requested.Answer client questions related to the administrative side of the process.Maintain good communication with clients, attorneys and staff.Prepare client billing and input time entry.Schedule travel and meeting arrangements.Make, screen and route telephone calls, place conference calls and schedule appointments.Create and maintain legal files and indices.Set up and maintain files and records.Assist attorneys with client outreach and business development needs when requested.Assist with overflow work as requested.Perform other duties as assigned.QualificationsFive plus years of administrative experience in a Law Firm settingProficiency in Microsoft Office Suite requiredAbility to communicate effectively, both orally and in writing with all levels of Firm personnelHigh level of professionalism and excellent customer service skillsMust take initiative and be a self-starterAbility to work independently and as part of a teamExcellent organizational skillsHigh degree of accuracy and attention to detailAbility to multi-taskUpdate job knowledge by participating in educational opportunities within the FirmAbility to work efficiently and accurately in a fast-paced environmentSolid time management and prioritization skillsAbility to work well under pressureHigh level of discretion while working with sensitive information and documentsADA RequirementsAbility to sit at a desk most of the working day and walk short distances.Needs manual dexterity, speed and accuracy in handling office equipment.Ability to work efficiently and accurately in an atmosphere of frequent interruption.Ability to work in close proximity to other individuals.Must be able to lift, carry and move objects in excess of 30 lbs.Ability to carry light objects, eg, files, small objects and supplies a short distance.FLSANon-Exempt

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