Executive Assistant, Hybrid, Alexandria, Va.

Prudential Financial, Inc.
Arlington, VA
Sep 29, 2022
Oct 10, 2022
Full Time
Job Classification:Corporate - AdministrationPGIM Real Estate | Executive AssistantPGIM is the diversified asset management business of Prudential Financial, Inc. (NYSE: PRU). With $1.4 trillion in assets under management, and 38 offices spanning 16 countries, PGIM is among the world's top-10 largest asset managers. Comprised of seven self-governing asset management divisions, each PGIM business offers a distinct workplace culture that aligns with the firm's ultimate objective: to provide premier service to our clients while fostering an inclusive workplace culture that is rooted in trust, respect and equality.Our Business:As one of the largest real estate managers in the world with more than $180 billion in gross assets under management and administration, PGIM Real Estate strives to deliver exceptional outcomes for investors and borrowers through a range of real estate equity and debt solutions across the risk-return spectrum. Our scope of insights, rigorous risk management and seamless execution are backed by a 50-year legacy of investing in commercial real estate, a 140-year history of real estate financing and the deep local expertise of professionals in 32 cities globally.Through our investment, financing, asset management and talent management approach, we engage in practices that ignite positive environmental and social impact, while pursuing activities that strengthen communities around the world. When you join our team, you'll find yourself inspired by an inclusive company culture that believes that diversity of all kinds allows us to develop better and more innovative solutions for our clients.Our Role:We are seeking an experienced executive assistant who will provide support to PGIM Real Estate's Agency business located in Arlington, Virginia. The successful candidate should have 5 or more years of executive assistant experience working in a fast paced and demanding environment.This role will work out of our Alexandria, Va office on a hybrid basisYour Responsibilities:Provide exceptional administrative support and implement procedures to ensure efficient operation of the teamHeavy and complex scheduling and calendar management for members of the extended team as needed. This requires coordinating constantly changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place. Arrange and coordinate extensive and complex domestic and International travel schedules and logistics.Email management. Requires responding to emails in a timely manner and delegate where necessary. Keep a running list of priorities.Coordinate and arrange on and off-site meetings including, but not limited to, selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials including agendas. Travel will be required for quarterly Sr. Leadership meetings to be the on-site contact and to record and transcribe minutes of meetings.Handle telephone and /or written contact with external and internal associates.Schedule Sr. Leadership calls on a bi-weekly basis; plan and prepare the agenda and be an active participant in the meeting - listen, take notes and follow up accordingly.Provide general administrative support - typing, photocopying, calendaring, vouchers, and maintaining supplies.Open and distribute mail, including confidential, high priority and follow-up items.Develop and edit manager's presentations, typically in PowerPoint.Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office. Prepare outgoing mail and correspondence, including e-mail, faxes and overnight packages.Assist with video conferencing for quarterly calls.Prepare and submit expense vouchers to Accounts Payable in a timely manner for processing and reconcile any errors/discrepancies.Review expense vouchers and GETS requests submitted by direct reports so that they can be approved, and ensure they are in compliance with Prudential standards.Maintain trade association memberships and subscriptions. Your Desired Skills:Proficiency at Microsoft Office applications (Word, Excel, PowerPoint and Outlook).A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrityDiscretion required in handling highly sensitive and confidential information in a respectful and confidential manner.Strong initiative, good judgment and the ability to multi-task.Solid partnering skills and team player a must.Excellent interpersonal and communication skills.Strong editing and proofreading skills.High level of motivation.Attention to detail.Ability to think proactively and anticipate needs.Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work.Ability to work well and partner with other administrative and professional staff.Flexibility to work overtime on an as needed basis is required.Ability to travel on a quarterly basis preferred.College degree preferred.Our Culture:Prudential Financial, Inc. is focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We don't just accept difference-we celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career and their future. We encourage employees to hone their skills and explore continued opportunities within Prudential.Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law. The Prudential Insurance Company of America, Newark, NJ and its affiliates.Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.PEOPLE WITH DISABILITIES:If you need an accommodation to complete the application process, which may include an assessment, please email accommodations.hw@prudential.com.Please note that the above email is solely for individuals with disabilities requesting an accommodation. If you are experiencing a technical issue with your application or an assessment, please email careers.technicalsupport@prudential.com to request assistance.

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