Accounts Receivable Accountant -Billing Specialist

Employer
ABL, Inc.
Location
Rockville, MD
Posted
Sep 22, 2022
Closes
Oct 07, 2022
Ref
673144963
Function
Accountant, Finance
Hours
Full Time
ABL, Inc. is an Equal Opportunity Employer and is committed to embracing diverse backgrounds. ABL, Inc. does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, veteran status, sexual orientation or any other characteristic protected by federal, state or local law. For more information click here.Job TitleAccounts Receivable Accountant -Billing SpecialistLocationRockville, MD 20850 US (Primary)Job TypeFull-timeExemption TypeExemptCareer LevelExperienced (Non-Manager)EducationBachelor's DegreeJob DescriptionThe Accounts Receivable Accountant/Billing Specialist position is responsible for assisting in the billing operations for ABL. The individual is primarily responsible for preparing invoices and collecting payments for federal government and commercial customers. Additionally, this position demands and individual capable of researching and resolving historical collection/billing issues, reconciling unbilled receivables, maintaining rigorous electronic documentation of billing and working well with others within the billing department as well as all other ABL departments.The main responsibilities will include but are not limited to:Maintain detailed customer billing schedules to ensure timely billing each month of all billings and for management reporting purposes.Collaborate with Project Control, Contracts and Project Managers to accurately bill within the terms of the contract as well as within the regulatory framework of FAR, DFAR, CAS and ABL's internal controls.Prepare Firm Fixed Price, Cost-reimbursement, Time and Materials and Fixed Price - Level of Effort invoices for federal government customers in accordance with contract terms in an accurate and timely manner.Prepare invoices for commercial customers in accordance with contract terms in an accurate and timely manner.Maintain detailed schedules of unbilled receivables and deferred revenue reconciled to the general and project ledgers on a monthly basis. Follow quality assurance practices to eliminate invoice errors and corrections to maximize cash flow.Reconcile the accounting system accounts receivable sub-ledger to the general ledger and project tables.Ensure accurate application of payments and credit memos by following established guidelines so invoice balances will be accurately reflected on the accounts receivable aging report at all times.Perform collection process consistently to include follow up emails, issuing statements, collection telephone calls as well as escalation process to inform management of potential issues. Maintain a point of contact list to be used for collection emails and telephone calls. Maintain the accounting system's Notes functionality on past due receivable accounts to ensure historical collection efforts are documented and preserved and are electronically accessible to all pertinent parties. Follow internal controls process to ensure billing and related activities are accurate and up-to-date.Maintain electronic filing for all billing related documents.Read and understand the terms of each contract particularly as it pertains to the billing function but also to become familiar with the scope of work, cost allow ability, milestones, funding, deliverables, and schedule.Provide assistance for internal and external audits relating to the billing function.Prepare invoices for small dollar but high volume orders placed through ABL's ecommerce website to include reconciling billings to orders, ensuring billing is compliant with sales tax requirements, reconciling credit card payments and payment collection.Maintain Accounts Receivable email box ensuring professional, timely and complete responses to all inquiries received. Prepare contract closeout documentation pertinent to the billing function in collaboration with the Project Control, Finance and Contracts teams.Provide ad-hoc analysis and data to support the project, as needed.Compile data and provide relevant information to management as needed.Other duties as assigned.Job RequirementsBachelor's degree A minimum of 5 years of relevant work experience in a billing / collection role.Excellent analytical/problem solving and financial skills - an ability to identify, analyze, and help resolve problems timely & effectively. Ability to mine data to identify trends. Ability to work in a fast-paced environment with multiple tasks going on simultaneously, with overlapping responsibilities and firm due dates.Excellent computer and analytical skills with proficiency in Microsoft Excel such as pivot tables, advanced formulas, large data sets and data manipulation techniques.Must be flexible, energetic, independent, a quick learner with a strong sense of ownership and commitment to excellence. Self-motivated, works effectively under pressure, detail and deadline-oriented, multi-tasking abilities.Excellent verbal and written communication skills; ability to work effectively with all levels of staff & management.Possess managerial courageTakes initiativeWorks well with all types of peopleRemains calm under pressureTravel ExpectationABL, Inc. participates in E-Verify, an Internet-based system of the Department of Homeland Security (DHS) and Social Security Administration, that allows us to determine an employee's eligibility to work in the United States.ADDITIONAL INFORMATION:Candidate must meet all the requirements of our Company Occupational Health program as directed by the Occupational Health Consultant to include pre-employment physical and drug screen.Candidates are encouraged to submit a resume and a cover letter outlining background and experience as it relates to the position requirements and salary history/requirements. Please note that "negotiable" is neither salary nor requirements. Salary commensurate with experience.ABL, Inc. does not accept nor respond to unsolicited resumes from vendors, including recruitment agencies and search firms. Approved recruiting agencies must obtain prior approval from ABL, Inc. Human Resources in order to submit resumes to ABL, Inc. for consideration.

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