Office Manager

The US Oncology Network
Germantown, MD
Sep 25, 2022
Oct 10, 2022
Full Time
OverviewSCOPE:Under general supervision, oversees operational activities at a practice location including business and front office functions. Responsible for office procedures, facilities management, equipment maintenance, and daily supervision of non-clinical staff. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.ESSENTIAL DUTIES AND RESPONSIBILITIES:-Oversees the daily activities of the business office including patient billing, collections, reimbursement and computer operations. -Oversees daily activities of the front office including scheduling, reception and insurance authorization/verification. -Implements reimbursement policies and procedures and assists with policy development as appropriate. Ensures all business office activities are conducted to maximize reimbursement and efficiency in accordance with all federal, state and local laws and regulations. -Directs the preparation of monthly reimbursement and financial reports for the business office. -Coordinates office procedures between the front office, business office and clinic to ensure smooth information flow and communication. -Implements systems (both manual and computerized) to support office activities based upon business need. -Ensures adherence to company Human Resources policy. Recruits hires and trains all business, front office and support staff. Recommends merit increases, promotions and disciplinary actions. -Provides assistance and coverage for business and front office functions as needed. Oversees daily administrative and office management activities including procurement and storage of office supplies, facilities management, office machines and equipment maintenance. -Works with vendors and suppliers as needed. Maintains storage of all medical records and office files. Plans and allocates office space and resources. -Ensures compliance to company structure, mission statement and policies and procedures, as well as all applicable federal, state and local laws and regulations directing the oversight of medical office procedures. Directly supervises all non- clinical office staff including business office, front office and administrative support personnel.MINIMUM QUALIFICATIONS:High school diploma or equivalent. Bachelors degree preferred. Minimum seven years of medical office management experience. PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including manual and finger dexterity and eye-hand coordination. Requires standing/sitting for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range. WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent interaction with staff, patients and the public.

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