Project and Facilities Coordinator

Washington, DC
Nov 01, 2022
Nov 11, 2022
Full Time
Job Description

The Washington Post is seeking Project and Facilities Coordinator to join the Facilities team. This team is responsible for providing functionality, comfort, sustainability, and efficiency at HQ as well as other leased office locations globally. As a Project and Facilities coordinator, you will work closely with the Facilities Manager to support all facilities activities and related projects for HQ, and satellite offices. The Project and Facilities Coordinator will provide administrative support to the Facilities Manager and the Facilities team, manage office functions including database management, daily office operations, maintaining office records, and providing general support services. Additionally, the Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support. The role reports to the Facilities Manager.

  • You are resourceful -a self-starter that thrives in a fast-paced environment with complex problems and a healthy level of ambiguity.
  • You possess a high level of attention to detail and are often can proactively problem solve and address unresolved issues.
  • You can stay organized while juggling a full plate of priorities.
  • You work well with others, building and maintain collaborative relationships across all levels of organization.

  • Product and vendor research for effective organizational functionality
  • Improve recordkeeping by monitoring maintenance schedules via Linksquare
  • Ensure proper facility operations by responding to facility request between 3-6pm
  • Streamline processes by organizing and supporting daily facilities operations including, scheduling, and communicating with internal and external groups
  • Coordination of various activities and various staff members to ensure successful completion
  • Improve company processes by supporting and coordinating logistics for vendors
  • Submit RFPs to vendors
  • Work with building security and cleaning staff to ensure that employee facility request/complaints are addressed after business hours
  • Help timely updating in GuidePost and Slack by sharing building updates with HR team.
  • Submit vendor invoices and coordinate budget codes to Wells Fargo Invoice Manager
  • Provide admin support for construction projects at TWP offices by tracking and managing project timelines and attends all necessary meetings
  • Improve efficiency by maintaining diary of meeting dates, organizes agendas, meeting requests and all documentation relating to projects.
  • Provide admin support for emissions accounting
  • Track and maintain air quality systems
  • Performs related duties as directed.

  • A bachelor's degree in a related field and two years of general office administrative experience or an equivalent combination of education and general office experience is required.
  • 2+ years of general office experience
  • Excellent organizational, time management and planning skills
  • Strong procurement and negotiation skills
  • Ability to anticipate needs, multitask and prioritize workload without supervision
  • Expertise with Microsoft Office
  • Must be proficient in excel
  • Ability to interact in a friendly and positive attitude with customers, guests, and other employees
  • Ability to interact professionally at all internal/external levels
  • Ability to work well under pressure
  • Knowledge of general maintenance methods, operating requirements, related to facilities management
  • Excellent communication skills
  • Strong service orientation and good judgment

Preferred Qualifications:
  • Project Management Experience
  • Experience in facilities maintenance or equivalent related functions
  • Familiarity with Linksquare, Asana and UpKeep

Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:
  • Competitive medical, dental and vision coverage
  • Company-paid pension and 401(k) match
  • Three weeks of vacation and up to three weeks of paid sick leave
  • Nine paid holidays and two personal days
  • 20 weeks paid parental leave for any new parent
  • Robust mental health resources
  • Backup care and caregiver concierge services
  • Gender affirming services
  • Pet insurance
  • Free Post digital subscription
  • Leadership and career development programs

Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.

The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.

The innovation doesn't end in the Newsroom - dozens of teams power The Washington Post. We are now hiring the next innovator - how will you Impact Tomorrow?