Procurement and Property Specialist

Cumberland, Maryland
Oct 01, 2022
Oct 08, 2022
Full Time


Charged with the responsibility of performing all aspects of procurement transactions up to and including awards for acquisitions at or under the BOP Level I Warrant authority. Primary responsibility involves the administration and execution of personal service contracts, non-personal service contracts, formally advertised and negotiated procurements involving a wide range of materials, services and equipment. Meets with contractors' representatives to negotiate formal contracts. Prepares and submits various procurement reports required by General Services Administration, Department of Justice, etc. Develops new sources of supply by stimulating interest in the bidding. Analyzes industry patterns and practices as well as transportation factors in determining most advantageous awards. Under general supervision, the incumbent prepares, evaluates, and administers procurement actions.


Responsible for development, implementation, upkeep and overall operation of the SENTRY property management system within the institution; consisting of real property, controlled, capitalized and non-capitalized personal property. Ensures accuracy of documentation and timely recording of orders for capitalized accountable personal property. Maintains perpetual accountability of these assets, including all changes through their cycle. Provides input to computer programming personnel regarding changes to existing programs and when requesting new programs, develops requirements for new or modified programs. Maintains an accurate property inventory by program area and program area location. This includes additional, changes and deletions. Assists in the evaluation, classification, reporting and final disposition of personal property. Reviews potential excess property to determine condition and classification, recommends if property should be declared in excess. Responsible for performing physical inventories of accountable personal property. Provides training in proper methods of performing and reconciling an inventory. Provides technical guidance to those responsible for conducting inventories. Assists in planning, directing, supervising and coordinating programs related to the acquisition, release, construction, renovation, repair, improvement and management of real property of the institution.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.


Conditions of Employment

  • U.S. Citizenship is Required.
  • See Special Conditions of Employment Section.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here


To be considered for the position, you must meet the following qualification requirements:


GL-05: Four year course of study leading to a bachelor's degree.

GL-07: One full year of graduate level education or superior academic achievement.

Education must demonstrate the knowledge, skills, and abilities necessary to do the work.



GL-05: General experience. You must have at least 3 years of progressively responsible experience, 1 year of which was equivalent to at least the GL-04.

Some examples of this qualifying experience are:
  • Experience with the ability to identify deficiencies and formulate solutions; maintain accountability of equipment, tools, or other controlled items.
  • Experience gained while performing procurement and administrative support functions, while working in an office or warehouse environment.
  • Experience with the skills to develop and create reports to validate accountability of inventory data. This experience may be gained in various professional, administrative, technical, or investigative positions.
  • Experience gained in tracking incoming transactions (vouchers, bill ladings, contracts and invoices, etc) to ensure that value procurement codes, signatures, prices, services, and receipts are complete and accurate.

GL-07: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in the normal line of progression for the occupation in the organization. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

  • Experience using and understanding procurement terminology and inventory account codes relating to an computerized automated system.
  • Experience includes knowledge of various procurement activities and various inventory methods to maintain accountability of assets.
  • Experience gathering information on requests for proposals and experience with identifying discrepancies between inventory and physical property.
  • Experience discussing procurement actions with vendors and preparing disposal schedules for excess property.


Combination of Education and Experience:

GL-05 and GL-07: Have a combination of education and experience. This experience must have equipped you with the qualifications to successfully perform the duties of this position as described above.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**


See Qualifications Section for education requirements, if applicable.

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here .

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications .

Superior Academic Achievement. (S.A.A.) applicants MUST provide a transcript in order to be considered under S.A.A.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

This position IS included in the bargaining unit.

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.

The representative rate for this position is $62,024 per annum ($29.72 per hour).

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office. On the day of the scheduled interview, a CVA will be administered. The applicant assessment must be completed within a 70 minute time period and a passing score must be obtained. Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score. Note: The Core Value Assessment will not be administered to current BOP employees.

Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.

The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application. You may be required to provide proof of residence.

Additional selections may be made if vacancies occur within the life of the certificate.

THIS IS AN UPWARD MOBILITY POSITION. Permanent employees with one year of BOP service in a single increment series GS-01 through GS-08 position. Any Federal Wage System employee may also participate provided they have completed one year of BOP service.

Supervisory employees may not be included in formal upward mobility programs unless they are in a single increment series position below the GS-09 level. Pay retention is mandatory for any employee receiving pay higher than the maximum rate of the grade in which he or she is placed under a formal upward mobility program if the general requirements for program participation are met.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.