Facilities Project Manager

Washington, D.C
Oct 01, 2022
Oct 08, 2022
Full Time

Serves as liaison with the Planning and Project Management (PPM) jurisdiction, Construction Division, Safety, Fire and Environmental Programs, U.S. Capitol Police and other offices and jurisdictions of the AOC.

Responsibilities include:

Project Management (50%)

Provides life-cycle project management for a wide range of facilities-related and construction projects with responsibility to ensure efficient coordination of multiple projects.

Works with stakeholders to develop project scopes of work for various projects and tasks, ranging from existing facilities and infrastructure system projects to long-term capital projects and studies. Tracks progress to ensure completion on-schedule, within budget and within scope.

Communicates clearly and often with the CPFM and project and stakeholders through face-to-face meetings, email, phone, project management software (e.g., eBuilder, etc.) and other electronic methods and processes.

Tracks and reports on projects and provides regular and recurring updates during team meetings and leadership-level project management meetings.

Contract Administration (30%)

Serves as Contracting Officer's Representative (COR) to ensure accurate and adequate oversight of contractor performance according to contract requirements. Performs timely inspections to ensure compliance with job specifications, quality, timeliness and budget authorizations. Ensures that projects are effectively inspected, monitored, controlled and evaluated within timeliness, cost and performance conditions. Assists in the implementation of scope changes to the contract once approved in writing by the Contracting Officer on the Government's behalf when appropriate. Reviews completed work, evaluates quality and recommends acceptance or rejection of completed work to the Contracting Officer prior to any payment.

Independently develops procurement documents such as statements/scopes of work (SOW), performance work statements (PWS), technical evaluation plans, and independent government cost estimates (IGCE) for assigned projects.

Organizes and prepares required project documents and coordinates vendor management activities to include security badging, organizing meetings and preparing and reviewing meeting minutes. Coordinates with the Operations, Horticulture, and Learning and Engagement Divisions to develop and implement a program to track projects. Creates reports on completed, ongoing and upcoming projects.

Tracks periods of performance, contract options, and payments for all facilities/operations contracts and coordinates timely appropriate actions. Provides task oversight to ensure the highest level of quality and performance by contractors.

Data Analysis and Process Improvement (20%)

Using Facilities Condition Assessments, work order data/analysis (in WebTMA or other software selected by the USBG/AOC) and input from Operations employees and other USBG and AOC stakeholders, develops program requirements for projects to address short and long-term needs, unusual problems or concerns affecting facility maintenance and functions.

Manages and maintains building information, correspondence and other pertinent records for required retention periods. Ensures documents are properly organized and readily accessible on agency's electronic filing system. Works to develop and document historical project details to enable better project management and budget justification. Develops new processes and procedures to enhance and expand the USBG CAFM data assimilation, reporting and analysis.

Establishes and maintains effective working relationships with USBG personnel, other jurisdictions, agency customers, co-workers, the general public and others who impact program activities.

The incumbent is responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.

The incumbent is also responsible for a thorough knowledge of and compliance with AOC policies and orders, as well as other applicable agencies' regulations, and laws that govern construction projects.


Conditions of Employment

  • You must be a U.S. Citizen.
  • You must be able to pass a drug test.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.

***This position is essential. The manager is required to report to work during emergencies and inclement weather situations.***

To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:
  • A citizen of the United States;
  • A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
  • A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
  • A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
  • A person who is currently an officer or employee of the Government of the United States.


You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM classification standards

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-13 grade level must have at least 52 weeks of specialized experience equivalent to the GS-12 grade level in the Federal service.

Specialized experience is defined as having experience in 5 of the following areas:
(1) Supporting the maintenance and operations of a facility such as a botanic garden, greenhouse facility, museum, historic estate, school or similar establishment, including planning for short-, medium-, and long-range needs; (2) Supervising or leading skilled trade employees engaged in facility management or project management; (3) Coordinating capital projects, construction, renovation or maintenance projects, and coordinating work of contractors and employees; (4) Determining staff, equipment, financial and other resources needed to advance construction, renovation or maintenance projects; (5) Performing project management functions, such as establishing and monitoring project timelines and milestones and assigning tasks to employees or contractors; (6) Performing contract administration functions (for example as a Contracting Officer's Technical Representative (COTR) or equivalent) and documenting and evaluating contract performance.


Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.

You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.