Inventory Manager/Stock Record Officer (SRO)

InfiniSource Consulting Solutions
Chambersburg, PA
Sep 27, 2022
Oct 03, 2022
Full Time
Job Type Full-time, ContractDescriptionINFINISOURCE CONSULTING SOLUTIONS (ICS) InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. JOB TITLE: Inventory Manager/Stock Record Officer (SRO)CLIENT: DISA Enterprise Logistics Division (MP3)SUMMARY:ICS will be providing integrated support services to the DISA Enterprise Logistics Division (MP3) in support of the Agency's mission. Our purpose is to establish and provide support to their daily operations which will include functional, technical, and management support for MP3's four (4) branches:Warehouse Management Branch: Responsible for receiving, storing, and distributing equipment annually. Distributes supplies, program and administrative property, lifecycle replacement, and asset disposition, mail management operations for organizations at DISA, Fort Meade, and the National Capital Region.Property Management Branch: Provides asset management oversight, accountability and establishes and implements core competencies for standardized operations, personnel, and training throughout the DISA Enterprise.Policy & Compliance Branch: Develops and enforces property management compliance to enhance logistical readiness and asset management annual reconciliation rate throughout the Agency. It increases awareness of external and internal regulations, instructions, and provide management tools to standardize processes and assess operations.Industrial Property Management Branch: Ensures effective equipment and effective property accountability and management policies, systems, and staff to ensure business processes are developed and implemented.ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully, the Inventory Manager/Stock Record Officer (SRO) must be able to perform each of the essential duties and responsibilities listed in a satisfactory manner:Provide property inventory control to include inventories of all accountable and non-accountable property (new and existing equipment); Includes assisting with and oversight of property inventories conducted by DISA and non-DISA staff.Obtain and maintain a Defense Property Accountability System (DPAS) account in order to input data and run reports as necessary to maintain property accountability.Process accountable property activity (additions, deletions, transfers, adjustments vouchers, and disposal) using proper financial documents to facilitate financial audit readiness.Conduct physical inventories when required to verify accuracy of information.Have a working knowledge/experience of the DPAS.Have a working knowledge of supply/logistics.Print barcodes for all new processed property, assist in accurate inventory identification tagging of DISA assets, and attach to DPAS generated DD1150.Initiate and close out the monthly cyclic inventory as well as the annual inventory in DPAS upon completion of the inventory by the Property Custodian (PC).Responsible for the processing of inventory reconciliations.Prepare inventory reports and maintain inventory records of work accomplishments and administrative information weekly and coordinate the preparation, presentation, and communication of work-related information to Chief Property Management Section.Assist Accountable Property Officer in building an accurate and complete supporting document File IAW with DISA instructions in order to maintain an accurate DPAS history file.Attend and participate in annual mandatory training with all Property Custodians assigned to DISA.Develop procedures to ensure proper protection, security, and provide technical direction of all property assigned to DISA.Responsible for electronic sharing of all procurement documents, DPAS Reports, and clerical duties as assigned.Build new stock numbers for property received not already cataloged; Research all property requiring DPAS input prior to building a new stock number ensuring stock number does not already exist.Review and update item descriptions with similar stock number unique to that asset; Catalog management will be conducted in accordance with DoD policy, procedures, and directives.Provide technical and functional activities for assisting with data collection, usage, and analysis.Perform independent risk assessment and verification of contractor systems in accordance with established policy and procedural guidance (such as DCMA Guidebook for Government Property Administration, March 2020 or as amended).Independently plan, conduct, and report the results of Property Management System Analyses (PMSA) to the COR.Review contractor policy and procedures, evaluate 10 outcome areas and document the results including contractor systems best practices or inefficiencies, identify recommended areas for improvement, and report findings to the Government official(s).Analyze work processes and procedures quarterly, identify any critical gaps and recommend continuous improvement changes and/or innovative technical advancements in auditing tools and techniques to enhance the effectiveness and efficiency of the industrial property management processes and procedures.Provide support for policy development and enhancement for industrial property program at least quarterly.Assist in the implementation of new local industrial property management processes and procedures.Assist in preparation of contractor held property reports and maintain status of records throughout the industrial property process at least weekly.Coordinate the preparation, presentation, and communication of work-related information to DISA stakeholders and leadership. RequirementsQUALIFICATIONS:The requirements identified below are representative of the knowledge, skills and/or abilities required to satisfactorily meet the expectations of this job:Knowledge of FAR 52.245-1 Government Property, FAR 45 Government Property Administration, Procurement OSD, DFAR Government Property clauses and initiatives, Financial Improvement and Audit Readiness (FIAR) guidance, DoD 5000.64, and general property management principles associated with contractor held property.Trained in DISA specific processes.Knowledge of and Trained in Defense Property Accountability System (DPAS) or equivalent supply system.Forklift Operator certified.OSHA Safety trained.Trained in Standardized Incident Reporting.Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.Determine causes of operating errors and deciding what to do about it.Understand the implications of new information for both current and future problem-solving and decision-making.The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.The ability to communicate information and ideas in writing so others will understand.The ability to apply general rules to specific problems to produce answers that make sense.Must be able to operate a Personal Computer (PC) with a functional knowledge of Microsoft Office applications (primarily Microsoft Word, Excel, Outlook, Power Point, and Windows graphical user interface) and Data/web-based systems required for task area performing work.Must be able to work under stressful conditions and be physically able to demonstrate the training/support tasks to standard.Must have the appropriate qualifications, certification, and/or license under the requirements for the task area being performed under this contract prior to commencement of work.EDUCATION and/or EXPERIENCE:A minimum of three (3) years of relative experience working in a Federal warehouse.CLEARANCE:Individual shall possess an active Top Secret security clearance.LANGUAGE SKILLS:Must be able to speak, read, write, and understand English. Ability to read, comprehend and explain instructions, letters, memos, emails, and correspondence from inside the organization as well as from external sources. Ability to effectively respond, communicate and present information to senior management, contracting officials, clients, and other employees in the organization.REASONING ABILITY:Ability to organize work, define and solve problems, establish, and manage priorities, collect data, establish facts, and draw valid conclusions based on facts. Project Manager participates in prioritization of work and decision-making on allocation of resources. The incumbent must be able to analyze a situation analytically, evaluate the facts/data and formulate a plan of action.InfiniSource Consulting Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions. ICS offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k)-retirement plan.