Project Coordinator/Scheduler

Sep 29, 2022
Oct 04, 2022
Full Time
Minimum Qualifications

  • Bachelor's degree in Business Administration, Engineering, Information Systems, Project Management or related field
    • In lieu of a bachelor's degree, a high school diploma or GED and four (4) years of experience resolving administrative issues and experience coordinating/tracking administrative functions in a customer service or maintenance environment.

  • Five (5) years' experience coordinating and scheduling projects and related deliverables in a maintenance or operations environment

  • Possession of a valid motor vehicle operator's license

  • Education
    • Vocational or technical training in Project management

  • Contracting Officer's Technical Representative (COTR) experience

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Mission Essential Designation
  • In accordance with the Washington Metropolitan Area Transit Authority's Continuity of Operations Plan (COOP) this job has been identified as critical to mission essential functions. Incumbents in this role may be required to report to or continue to work in the event of authorized office closings or service suspensions due to severe weather, natural disaster, fire, operational emergencies or related events.

Job Summary

The Project Coordinator/Scheduler provides detailed coordinated planning and support to improve and manage both internal and external projects within the Office of Elevator and Escalator Services (ELES). Additionally, the incumbent coordinates with project leaders and their teams on projects from inception to completion, and works with internal contractors to ensure timely deliverables.

  • Facilitates the review and approval of departmental project plans. Schedules, coordinates and tracks project procedures, staffing, contingency plans and resource allocation.
  • Works with contractors, vendors and stakeholders to achieve the best utilization of resources to meet department objectives. Liaises with internal clients to communicate and coordinate activities.
  • Monitors ongoing project feedback from field staff and cross-functional members. Collaborates across staff and functional/channel management to manage expectations and improve relationships.
  • Ensures responsibility and accountability for developing and submitting a realistic and reasonable project budget and for issuing appropriate progress reports as required to record the project's advancements or delays. That report includes a register of completed tasks, all payments issued and any problems causing delays, redirection of focus or that impacts project delivery timeline or strategy. Creates and provides progress reports to OMBS as well as the program's front office (ELT member) as required.
  • Ensures responsibility for allocating costs to appropriate projects and for the timely and accurate review and approval of applicable invoices.
  • Monitors special projects from initiation to completion, and updates all systems and project data sheets required.
  • Works with Capital Improvement Projects (CIP) group to coordinate support for resources and utilize established framework capturing requests, costing, resource estimations and project durations.
  • Monitors overall ELES projects and programs, prepares status reports, leads global reviews, and updates management, clients and other stakeholders on project/program status and related issues. Monitors and tracks compliance to update cost and benefits. Ensures effective project management and compliance in a safety oriented operating environment.

  • Participates in internal and external resource acquisition to coordinate technical expertise and manpower needed and ensure deployments meet established scope, deliverables, budgets and timelines.
  • Provides review of individual programs and projects including global review roll up to ensure deliverable progression.
  • Operates Authority vehicle between work locations to perform job duties as required.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report


WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

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