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Buyer II

Alexandria City Public Schools
Alexandria, Virginia
Closing date
Sep 13, 2023

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Job Details

Job Description

The job of Buyer II was established for the purpose/s of performing responsible professional work in the procurement of a wide variety of materials, supplies, equipment, and services used in all school division departments and offices. The work of this job involves the preparation of purchase descriptions, charting and analyzing bid tabulations, and determining the lowest responsible bidder. An individual in this job monitors contracts and vendor performance, researches new products, and may provide technical guidance and assistance to associated staff. The work is performed under the supervision of the Procurement Manager.


Education: Bachelor's degree or equivalent combination of education and experience. Bachelor's degree in business administration, management, public policy, public administration, or related field preferred. Certified Professional Public Buyer (CPPB) certification is preferred.

Experience: Job-related experience with increasing levels of responsibility is required.

Key Competencies:
  • Knowledge of purchasing methods and procedures including buying, inspecting, and shipping methods
  • Knowledge of various grades and qualities of commodities, supply sources, price trends and markets, laws,
  • Ordinances, rules, and regulations governing purchasing operations;
  • Knowledge of the needs of user agencies;
  • Ability to prepare technical specifications, invitations to bid, and analyze bids;
  • Ability to establish and maintain effective working relationships with vendors, user agencies, employees, and the general public;
  • Ability to communicate clearly and effectively, both orally and in writing.

Essential Functions
  • Processes and completes moderately complex purchase orders.
  • Assists other staff to perform their jobs for the purpose of maintaining adequate workflow.
  • Conducts competitive solicitations within the delegated signature authority, including preparation of solicitation materials, for the purpose of coordinating the competitive process, determining the award, and administering the resulting contract.
  • Confers with vendors for the purpose of clarifying bid requirements, initiates clarifying addendums to solicitations, and responds to vendor and public inquiries.
  • Determines the need to establish school division-wide requirements contracts and the availability of existing contracts with other municipalities for the purpose of deciding whether division requirements could be met by them and initiates documents to allow school division participation.
  • Keeps abreast of new products, purchasing innovations, and pertinent legal developments by participating in purchasing conferences, attending applicable trade shows and expositions, and conducting research for the purpose of maintaining informational expertise in products and services.
  • Obtains from departments, or assists departments in preparing specifications for materials, supplies, services, and equipment for the purpose of requiring sealed bids or proposals.
  • Obtains Informal written price quotations from vendors submitted with departmental requisitions, for the purpose of verifying price quotations obtained by user departments, and authorizes the issuance of a purchase order.
  • Prepares correspondence and reports for the purpose of documenting department needs.
  • Provides information and other input for the purpose of assisting the formulation of guidelines and regulations governing the purchase of goods and services.
  • Reports improprieties and /or abuses of supervisors for the purpose of maintaining legal and financial guidelines.
  • Reviews and approves specifications received for the purpose of establishing appropriateness before issuing sealed bids.

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.


Primary Location:
Central Office
Salary Range:
$54,720.00 - $67,276.80 / Support SUP-28
Shift Type:


Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.

The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.

T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.

The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!

Company info
2000 N Beauregard St

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