Administrative and Management Specialist

Employer
USAJobs
Location
Wallops Island, Virginia
Posted
Sep 25, 2022
Closes
Oct 03, 2022
Hours
Full Time
Duties

This series covers Program Support, Administrative Management, Program Evaluation & Risk Analysis, Policy Analysis, Staff Assistant, Outreach Specialist, Resources Management, Communications, or External Affairs positions managing, supervising, leading, and/or performing administrative and management work. Position titles may vary.
  • Vacancies filled under this public notice may have varying levels of promotion potential and supervisory level, if any.
  • Positions may be filled as permanent, term, or temporary with a full-time or part-time work schedule.

As a Administrative and Management Specialist you may:
  • Provide strategic advice to the Program Director and staff on communications strategy and managing the website, other online communications tools, press releases, print publications, and event planning and coordination.
  • Provide budget input to the supervisor for the assigned program/projects, and supplies justification as to the importance of efforts and the consequences of not providing the necessary funding.
  • Prepare communications such as the development of mission statements, special reports, etc. within assigned areas and respond in oral and written form to requests for information by determining the nature of the information required and assembling the material using the appropriate format and style based on needs and organization.
  • Interpret regulations for the States, DOE field offices, and professional organizations with respect to analysis and/or implementation of comprehensive program activities relating to the multifaceted energy efficiency and renewable energy initiatives required by various national program legislation or directives.
  • Address a wide variety of highly complex energy efficiency and renewable energy projects in an assigned area within the Office and recommends solutions to project problems of an especially complex, difficult, or sensitive nature.
  • Assure that projects proceed in a manner consistent with approved objectives, costs, and schedules.
  • Coordinate with other organizations regarding work accomplishment, priorities, chains of command, and communication channels.
  • Change workflows and work assignments to balance workloads and increase effectiveness of operations and personnel utilization.
  • Collaborate with risk owners in tracking the implementation and revision of risk mitigation and issue corrective action plans.
  • Coordinate with internal and external stakeholders to track risk mitigation activities and its impact on the project implementation activities, using the enterprise risk/issue tracking tools.
  • Prepare and/or oversee preparation of scopes of work and determines schedules and budgets to achieve program goals.


Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National.
  • This employer participates in the e-Verify program.
  • Males born after 12/31/1959 must be registered for Selective Service.
  • Subject to satisfactory security and suitability requirements.
  • May be required to successfully complete a probationary period.
  • Positions may be filled as permanent, term, or temporary with a full-time or part-time work schedule. Pay will vary by geographic location.
  • The vacancies filled through these appointments have varying levels of background investigative requirements, up to a Top Secret DOE "Q" clearance.
  • These positions are to be filled under the Infrastructure Investment and Jobs Act (IIJA - P.L. 117-58).


Qualifications

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-09 : You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal Service. Specialized experience for this position includes:
  • Establishing and maintaining effective working relationships internally and externally; AND
  • Collecting and researching data for evaluations of programs/operations; AND
  • Reviewing, analyzing, and providing information from multiple applications.
OR EDUCATION: Master's or equivalent graduate degree or two (2) full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. TRANSCRIPTS REQUIRED.

OR COMBINATION: You may qualify on a combination of education and experience. The total percentage of experience at the required grade level compared to the requirement, must equal at least 100 percent. Only graduate level education more than the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education. TRANSCRIPTS REQUIRED.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-11: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal Service. Specialized experience for this position includes:
  • Managing and coordinating various projects within a department; AND
  • Collecting and researching data for evaluations of programs/operations; AND
  • Researching laws, regulations, guidelines, and approved procedures to provide findings.
OR EDUCATION: Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. TRANSCRIPTS REQUIRED.

OR COMBINATION: You may qualify on a combination of education and experience. The total percentage of experience at the required grade level compared to the requirement, must equal at least 100 percent. Only graduate level education more than the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education. TRANSCRIPTS REQUIRED.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-12: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal Service. Specialized experience for this position includes:
  • Managing and coordinating various projects within a department; AND
  • Collecting and researching data for evaluations of programs/operations; AND
  • Researching and interpreting program related laws, regulations, guidelines, and procedures; AND
  • Analyzing, summarizing results, and providing appropriate and applicable recommendations.
NOTE: There is no substitution of education for specialized experience at the GS-12 level.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS -13 : You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal Service. Specialized experience for this position includes:
  • Performing formal and informal briefings and presentations to high-level management; AND
  • Evaluating impacts of new policies and procedures to determine the effectiveness in meeting department goals and objectives; AND
  • Researching and interpreting program related laws, regulations, and guidelines and making recommendations for improvements.
NOTE: There is no substitution of education for specialized experience at the GS-13 level.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS -14: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-13 grade level in the Federal Service. Specialized experience for this position includes:
  • Evaluating, summarizing, and preparing reports on risks and operational weaknesses; AND
  • Communicating issues, justifying conclusions reached, and recommending courses of action; AND
  • Evaluating impacts of new policies and procedures to determine the effectiveness in meeting goals and objectives; AND
  • Researching and interpreting program related laws, regulations, and guidelines and making recommendations for improvements.
NOTE: There is no substitution of education for specialized experience at the GS-14 level.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS -15: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-14 grade level in the Federal Service. Specialized experience for this position includes:
  • Preparing communications such as the development of mission statements and special reports within assigned areas; AND
  • Developing and implementing tools and techniques to support efforts to evaluate, summarize, and prepare reports on risks and operational weaknesses; AND
  • Provide oversight to a program area to ensure goals and objectives are met.

NOTE: There is no substitution of education for specialized experience at the GS-15 level.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

OPM Qualification Standards for the GS-301 series can be found at the following website: Administration and Program Series, 0301 (opm.gov) .

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

This public notice may be used to fill multiple positions as needed; therefore, applicants must meet the qualifications at the time the applications are reviewed.

Education

Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

If qualifying solely based on education, transcripts must be provided.

Additional information

The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  • Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
  • Your position may be eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the DOE Workplace Flexibilities policy.
  • This job opportunity announcement may be used to fill additional similar vacancies across DOE.
  • For general information on government-wide Telework polices visit: www.telework.gov
  • Status and Non-Status applicants from outside DOE selected under this authority are required to serve a mandatory one (1) year probationary period. A DOE career status employee selected for this position may be required to serve a new one (1) year probationary period, pursuant to 5 CFR 315.802.
  • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
  • This public notice is to gather applications that may or may not result in a referral or selection.
  • More than one selection may be made under this hiring authority.
  • Some positions may require completion of a probationary period of up to 1 (one) year.
  • Many positions require successful completion of a background investigation.
  • Positions may be filled at varying levels of leadership, ie Team Lead, Manager, Supervisor.
  • Supervisory positions may require a 1-year probationary period, if not yet completed.
  • New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify
  • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
  • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
  • Relocation or Recruitment Incentive may be authorized.
  • This position may be 100% remote.

EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement
Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement
Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information
Selective Service Registration: http://www.sss.gov/