Finance Coordinator (Job ID: 2022-3021)

The Brookings Institution
Washington, DC
Sep 17, 2022
Sep 27, 2022
Full Time
Overview: Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. The Office of Financial Planning and Management (OFPM) is responsible for preparing and executing against the annual institutional operating and capital budgets as well as long-range financial modeling for the Brookings Institution. OFPM is also responsible for financial management of Institutional Initiatives and all Business Units (Communications, Development, Operations, Executive Office, General Counsel, Endowment and the Brookings Press), working as a strategic partner with the directors of those programs. OFPM also leads all Office of Financial Services activities supporting planning, development, implementation, training and post go-live activities of the Institution's financial systems, processes and policies. Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC, office with the option of at least two days of remote work each week. Vaccine Policy: Brookings requires all?staff?and visitors?to submit proof of?complete?vaccination against COVID-19?to be?in Brookings?buildings.? Individuals that?(i) have?a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation.? Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines. Responsibilities: Ready to contribute to Brookings success? The Finance Coordinator is a member of the Office of Financial Planning and Management (OFPM)* and reports jointly to the Director of Finance and Operations and the Director of Finance, Planning and Analysis. This position provides financial management support of the business unit's day-to-day activities (including Brookings Press, Communications, Development, Executive Office, Facilities, Finance, General Counsel, Library, Technology, and Endowment). Duties will include but not be limited to accounts payables, accounts receivable, timesheet management, expense and revenue analysis and maintenance and monitoring of financial records. This person will work closely with the OFPM and accounting team as well as key business unit program staff to ensure a high level of integrity and financial performance for the organization. Purchasing and Contract Management (55%)Reviews and prepares expenditure documentation including invoice payments, check requests and purchase orders for all business units (including Brookings Press, Communications, Development, Executive Office, Facilities, Finance, General Counsel, Library, Technology, and Endowment).Administers all business unit contracts, routes for approval as needed. Supports Financial Managers in monitoring business unit contracts and licenses to ensure timely renewals or cancelations, tracking expected and actual payments by fiscal year. Reviews and prepares travel expense reports for business unit employees and non-employees as needed. Ensures that paperwork complies with the Institution's travel policy, in addition to, following-up on questionable items as necessary. Provides supervision and training, as needed, to business unit staff involved in day-to-day financial and administrative tasks (ie coding invoices, requesting purchases, travel reimbursements).Reviews and prepares expenditure reports and basic variance analyses Monthly Financial Review (30%)Works with OFPM and accounting team to problem-solve expense issues that arise; supports the Financial Managers with correction of expenditures via the journal entry process. Reviews and/or prepares business unit procurement card expenses on a monthly basis. Coordinates with the business units to consolidate and prepare monthly journal entry of internal charges to programs (including temp service bills, employment background check charges, postage and printing bills). Assists with recording expense and revenue from Brookings Press.Prepares monthly invoices for rent and others as needed. Assists in reviewing and follow up on accounts receivables for business units. Submits month-end accruals to the Controller's office.Administrative Responsibilities (15%)Main point of contact for the business units on timesheets. Responsible for compliance and submittal process (including the non-exempt timesheet process); Monitors timesheet submissions and approvals; performs corrections when needed. Monitors charging. Conducts leave balance reviews.Requests and records new project codes; new vendors in PeopleSoft.Responsible for ensuring new business unit staff are set up in PeopleSoft for time reporting and on forms related to reimbursements or payment requests, as needed.Maintains and monitors financial recordsOther duties as assigned. Qualifications: Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications: Education/Experience Requirements:Bachelor's degree required; in accounting, finance, or related field preferred. Minimum two years of relevant work experience required. Must be authorized to work for any employer in the US Experience in a non-profit setting is preferred. Knowledge/Skills Requirements:High level of attention to detail required; strong administrative and organizational skills; excellent communication skills required; knowledge of Microsoft Office Suite required; advanced excel skills preferred; PeopleSoft knowledge a plus. Solid knowledge of budgets and accounting principles; must have a strong understanding of GAPP and fund accounting as well as a strong understanding of how business transactions are recorded into the financial records of an organization. Must be a mature, self-motivated, team player who gets along well with a variety of personality-types and can work independently. Proven ability to develop new and refine existing processes to new situations. Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities. Must be customer service oriented. Extreme honesty and discretion required, with the ability to appropriately handle confidential information. Additional Information: What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings. Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment. Successful completion of a background investigation is required for employment at Brookings. Brookings welcomes and celebrates diversity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

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