Development Coordinator (Job ID: 2022-3023)
Overview: Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. The Office of Central Development manages the Trustees, institutional partnerships, leadership giving, the International Advisory Council, the Brookings Council, the Brookings Society, and overall fundraising strategies for the Executive Office and Institution at large. Brookings Central Development Vision Statement: In Brookings Central Development, we aim to:Build and nurture relationships with donors and prospects to raise critical financial resources in support of the institution's fiscal health and advance the mission of Brookings.Safeguard Brookings's institutional values of Quality, Independence, and Impact.Support our Board of Trustees in carrying out its fiduciary and governance responsibilities to protect and sustain the institution.Amplify the impact of our scholars' research through compelling and innovative programming for our donors and associated groups.Collaborate closely with our colleagues across Brookings by providing best practice development counsel and services to benefit Central and all research programs.In everything we do, strive for excellence, act with integrity, communicate with honesty, show respect and collegiality, be proactive, collaborative, creative, and solutions oriented. Position Location:This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC, office with the option of at least two days of remote work each week. Vaccine Policy: Brookings requires all?staff?and visitors?to submit proof of?complete?vaccination against COVID-19?to be?in Brookings?buildings.? Individuals that?(i) have?a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation.? Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines. Responsibilities: Ready to contribute to Brookings success? The Development Coordinator provides key support to the Central Development frontline team in meeting Brookings's fundraising goals. The Development Coordinator helps to organize corporate and individual unrestricted and select multi-program solicitations within the Central Development portfolio, assists with stewardship activities, producing fundraising and stewardship materials, and is responsible for data entry and information tracking. The Development Coordinator will also work with several counterparts in similar positions throughout Development and other Programs. Data Entry (40%)Tracks donor/prospect meetings in the database and updates records, along with other relevant correspondence or actions.Maintains and reviews donor files in Raiser's Edge database regularly; records and checks recent correspondence or meetings to assess constituents' interests and nature of relationship with the Institution; tracks and records fundraiser activity and metrics.Maintains Brookings Council and Society rosters and attributes for all correspondence.Maintains and pulls lists from Raiser's Edge database regularly; formats and prepares lists for fundraiser needs Donor Stewardship and Events (30%)Assists in scheduling, planning and executing donor and prospect meetings, including managing logistics, collecting relevant materials, coordinating with program staff, and assisting in event follow-up with the donor or prospect.Coordinates itineraries, travel plans, and logistics with appropriate colleagues for offsite donor and prospect meetings to be attended by the President, Vice Presidents, and/or scholars during their domestic and international travel coinciding with Council and Society events.Work with the Donor Engagement team to create event invitation lists, event packets, and contributes to the briefing memos and donor profiles for Brookings Council eventsExecutes semi-annual book mailings.Through general reading, research, and attendance at events, keeps up to date with Brookings research programs and donor interests. Notifies Relationship Manager of donors with particular interests and informs them about Brookings events and activities, as appropriate.Answers donor inquiries, as appropriate.Staffs Brookings events, as needed.Administrative Support (30%)Proactively manages and maintains the calendar and contacts of the Fundraising team, including the Director of Development as well as the Associate and Assistant Directors of Development; arranges internal and external appointments and anticipates the fundraisers' needs for information and materials.Schedules and coordinates travel arrangements for fundraising team, including developing itineraries, transportation, lodging and assembling travel packets. Prepares travel expense forms and reimbursements.Execute mail merges and paper mailings as needed.Prepares gift invoices for donors as needed.Prepares meeting agendas, documents, and other necessary materials.Supports fundraising team by applying knowledge to match donor interests with Brookings's work. Qualifications: Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications: Education/Experience Requirements: Bachelors' degree required. Minimum of two years of professional experience required. Experience in public sector office (eg, government, non-profit, or policy/political organizations), staffing events/conferences, and/or providing customer service. Experience planning donor meetings and writing solicitation letters preferred. Must be authorized to work for any employer in the US Knowledge/Skills Requirements: Interest in public policy preferred. Excellent interpersonal, organizational, administrative, and communication skills required. Must be attentive to detail, discreet, and dependable. Must be able to exercise good judgment, take initiative, function independently and work in close cooperation with others. Must be able to coordinate a variety of tasks simultaneously in a fast-paced environment, meet deadlines and consistently follow up on details. Must demonstrate professional demeanor and communicate in a clear and polite manner in person and on the phone. Familiarity with fundraising and fundraising software, particularly Raiser's Edge, strongly preferred. Knowledge of Microsoft Office and the capacity to learn other types of software, including Raiser's Edge and InDesign. Must have excellent database and spreadsheet skills, including the ability to enter and manipulate data. Excellent communication skills including grammar, spelling, proofreading, and editing skills. Additional Information: What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings. Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment. Successful completion of a background investigation is required for employment at Brookings. Brookings welcomes and celebrates diversity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.