Personal Protective Equipment Specialist (material Mgmt. Specialist Iii)

Location
Springfield, Virginia
Salary
$45,204.64 - $75,341.14 Annually
Posted
Sep 24, 2022
Closes
Oct 08, 2022
Ref
22-02743
Function
Administrative
Hours
Full Time
Job Announcement

Assists with the supervision of the Personal Protective Equipment Center (PPEC) storeroom operations, acts as a backup to the Management Analyst I, and is responsible for complex inventory accounts of Personal Protective Equipment (PPE ) and uniforms for all FRD uniformed personnel. Measures, fits, orders, and delivers non-standard parts and sizes of PPE and uniforms by maintaining a highly variable inventory of supplies. Monitors and evaluates the PPE and uniform vendors, in house cleaning and repair vendors, as well as Fire & Rescue Department (FRD) workers performance ensuring specifications of products, proper output, cleaning, repairs, fittings, and overall quality of work.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

  • Assists with the supervision of warehouse/storeroom operations;
  • Supervises the receiving, storage and issuance of supplies and equipment;
  • Investigates and resolves inventory discrepancies and makes proper adjustments in inventory management application;
  • Serves as department's Property Manager for accountable equipment;
    Plans and monitors staging areas;
  • Audits and analyzes inventory to ensure availability and to minimize cost;
  • Identifies surplus and obsolete items, arranges for disposal or coordinates surplus sales;
  • Places orders for stock/supply replenishment;
  • Researches and develops specifications and standards for the procurement of non-standard equipment, parts, materials and services and ensures that such items meet or exceed established specifications;
  • Determines most economical supply source and selects the appropriate procurement/purchasing method;
  • Utilizes purchasing application software, procurement cards, vendor online catalog and state contracts to generate purchase orders;
  • Contacts vendors to expedite and coordinate deliveries and resolve discrepancies;
    Plans delivery schedule and routing;
  • Processes invoices for payment and enters invoices in Accounts Payable application software;
  • Researches and/or solicits vendor prices and availability quotes;
  • Reviews relevant purchasing contracts and participates in the review of bids and recommendations for contract awards and changes;
  • Evaluates and monitors vendor contract performance and resolves problems with vendor;
  • Manages contracts and reports discrepancies with Department of Purchasing and Supply Management;
  • Develops specifications and assist with IFB process;
  • Maintains detailed purchasing, receiving and issue records using FOCUS;
  • Develops inventory management, purchasing and warehouse/storeroom procedures;
  • Trains subordinates of standard purchasing, inventory procedures and warehouse safety procedures;
  • May provide limited supervision of warehouse staff;
  • Coordinates maintenance and repair of vehicles, equipment and facility;
  • May be required to operate a vehicle for making deliveries of supplies or equipment.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of supply procedures and requirements;
  • Knowledge of procurement methods and procedures;
  • Knowledge of purchasing contract practices and procedures;
  • Ability to develop supply requirements;
  • Ability to compare and analyze costs and specifications;
  • Ability to prepare technical specifications and to analyze and evaluate bids;
  • Ability to use sound judgment in making decisions;
  • Ability to communicate in writing and orally;
  • Ability to operate a personal computer and an automated purchasing/inventory management system;
  • Ability to work with and evaluate the effectiveness of purchasing contracts;
  • Ability to establish and maintain effective interpersonal relationships;
  • Ability to perform tasks that include lifting, stooping, bending, and working in tiring and uncomfortable positions.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
Any combination of education, experience, and training equivalent to high school graduation or a GED issued by a state department of education, plus four years of inventory, purchasing, accounts payable or material storage operations experience.
PREFERRED QUALIFICATIONS:
  • Proficiency in Microsoft Office Suite
  • CDL Class B
  • OSHA Lift Truck Operator

CERTIFICATES AND LICENSES REQUIRED:
  • Driver's License (Required)
  • CDL Class B (Preferred)
  • OSHA Lift Truck Operator (Preferred)

NECESSARY SPECIAL REQUIREMENTS:
All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter. The appointee to this position will be required to complete a criminal background check, driving record check, and sanctions screening to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Job requires manual labor. Must be able to lift 60 lbs. Must be able to speak articulately in person and on phone. Work long periods at a desk or outside all weather conditions. Walk over rough terrain. Fully participate as required as a civilian member of an emergency response organization. Ability to operate hand trucks, pallet jacks, lift trucks, loading dock equipment, and lift gates. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise. The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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