Ia - Foia Coordinator (management Analyst Iii)

Job Announcement

Positions is located in the Public Affairs Bureau. Directs and manages high priority and sensitive Freedom of Information Act and subpoena requests involving the police department. Directs a unit managing 5 employees (3 county employees and 2 contractors), engaging in the FOIA requests coordination, data compilation and analysis, and the subpoenas preparation and delivery. Accepts and gathers responsive material to civil subpoenas including subpoena for records, witness subpoenas for trial testimony and for depositions, summons for lawsuits and Freedom of Information Act (FOIA) requests. Coordinates responses and/or notifications with appropriate department divisions and bureaus, command staff and employees to ensure a timely response. Continuously monitors progress and logs all subpoenas, lawsuits and FOIAs entering the agency. Assists with the development of efforts to analyze critical information pertaining to use of force, police pursuit and other related information. Addresses the significant increase in number of requests, as well as the increased time-to-complete, due to Body Worn Camera (BWC) footage requests, which requires staff to view the entire video and redact any parts of the video that would reveal any Personal Identifiable Information (PII) in accordance with the Trust Policy and state law. Ensures the compliance with the recently changed state law which allows the release of closed criminal investigations in their entirety. Establishes relationships with local legal community, courts, county, and commonwealth's attorney's offices. Coordinates compliance with the County Attorney's Office as needed. Assists with on- site reviews of department field activities to assess the effectiveness of programs. Assists with the evaluation of the Department's programs, regulations and procedures and recommends revisions as appropriate. Assists with the investigation of quality control aspects of policies, programs, and procedures ensuring that enforcement of compliance regulations is uniform and effective. Be abreast with any applicable laws and regulations that would impact the unit operation, to ensure the timely completion of all requests within a specified amount of time to be in compliance with state and federal laws.

The assigned functional areas are legal and compliance, policy development. data analysis and reporting.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

• Independently designs, develops, and coordinates ongoing department programs and special projects;
• Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
• Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
• Provides guidance, recommendations, and advice to departmental managers;
• Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
• Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all-inclusive list).

• Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
• Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
• Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
• Ability to identify possible solutions for solving business problems;
• Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
• Ability to make oral presentations to department management, other departments, or the public;
• Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
• Ability to supervise and train staff;
• Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus, four years of professional work experience with in the functional area.
PREFERRED QUALIFICATIONS:

• Knowledge of general audit procedures and policies.
• Knowledge of procedures associated with subpoenas, civil litigation. and Freedom of Information Act.
• Skilled in the analysis of administrative policies and procedures.

Ability to:

• communicate effectively, both orally and in writing;
• work independently within established policies, procedures, and guidelines; analyze problems and recommend solutions;
• establish/maintain good working relationships;
• exercise tact, good judgment, and initiative;
• use word processing, spreadsheet, and presentation software to prepare documents, store, track, manipulate, and analyze information.

CERTIFICATES AND LICENSES REQUIRED:
None.

NECESSARY SPECIAL REQUIREMENTS:
All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

The appointee to this position will be required to complete a criminal background check, and credit check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Work is generally sedentary; however, employee is required to walk, stand, sit, bend, kneel, and climb stairs; may be required to lift or carry up to 50 pounds occasionally. Uses hands to grasp, handle, or feel. Ability to operate keyboard-driven equipment, as well as other equipment necessary to the position. Visual acuity is required to read standard text and data on a computer monitor. Ability to communicate clearly with others, orally and in writing, and make presentations. Must be able to fill out and review paperwork associated with the position. Must not have allergies to animals that will impede working in an animal environment. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.