C-Suite Executive Assistant

Gaithersburg, MD
Sep 21, 2022
Oct 01, 2022
Administrative, Other
Full Time
Responsibilities include:

• Screening and responding with discretion to often highly confidential and sensitive requests and enquiries, and answering or redirecting routine internal and external communications

• Managing appointments and schedules, and making complex and frequently changing global travel arrangements

• Coordinating internal and external meetings / conferences to ensure they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and attending those meetings as required.

• Preparing concise and relevant briefings and papers as required.

• Maintaining the executive's office and accounting records; monitors, reviews, and approves standard expenditures to ensure that the activities of the office are conducted within established budgets

• Plans, organizes, and schedules own workload so that all activities are completed accurately and on time

• Performing other tasks using independent judgement and discretion

• Facilitate internal communications between the executives, managers, and employees; and between the executive and external parties; influencing and directing where appropriate


• 4-7 years proven experience as a Senior Personal Assistant or Executive Assistant supporting C-suite individuals

• Exceptional planning and organizing skills, with a strong sense of urgency balanced by a good judgement of priorities

• Ability to handle sensitive information in a confidential manner

• Collaborative, with excellent interpersonal and communication skills

• Confident communicating at all levels internally and externally whilst exercising discretion, tact and diplomacy

Education and Qualifications:

• High School diploma

• Secretarial qualifications

• Excellent knowledge of MS office, Outlook, Calendar, PowerPoint and web-based systems


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Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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