Fiscal and Budget Support Specialist

Fairfax, VA
Commensurate with education and experience.
Sep 23, 2022
Jan 25, 2023
Full Time
Department of Mechanical Engineering Fiscal and Budget Support SpecialistThe George Mason University Department of Mechanical Engineering, within the College of Engineering and Computing (CEC), is seeking a full-time Fiscal and Budget Support Specialist. This position will provide fiscal and budget support for the Department Chair, its faculty, and students. The position will be located in the department office located on the Fairfax campus. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich the university's academic and culturally inclusive environment.Responsibilities:As part of the Mechanical Engineering Department team, the Fiscal and Budget Support Specialist assists the Department Chair in the management of financial resources to ensure funding is maximized for the department's best use, and to ensure compliance with all State and University policies and procedures. Some of the specific duties are listed below:Process faculty, staff, and student purchase requests for equipment and supplies through P-card, GMU eVA system, or other approved sources;Reconcile P-card purchases and submit monthly statements with required documentation through Bank of America Works;Reconcile department and foundation accounts on a monthly basis, and generate any necessary journal vouchers and personnel adjustments required to correct discrepancies;Process travel authorizations and reimbursements for faculty and students for both departmental as well as sponsored research projects;Monitor the departmental budget and financial resources in collaboration with the Department Chair and CEC Chief Business Officer (CBO); andServe as the department's fixed asset equipment liaison.Required Qualifications:Bachelor's degree; or equivalent combination of education and experience;Prior experience prioritizing and managing multiple tasks;Prior experience managing sensitive and confidential materials related to faculty, staff and students;Proficiency using e-mail, internet, Microsoft Office;Demonstrated financial experience; andDemonstrated written and oral communication skills.Preferred Qualifications:Knowledge of University travel, purchasing, and reconciliation policies and procedures;Experience working with eVA, Bank of America Works, and Microstrategy;Familiarity with a higher education environment;Professional demeanor and presentation; andBachelor degree in accounting, finance, or business.About the Department:The Department of Mechanical Engineering houses 15 full-time faculty. It offers a PhD degree and teaches mechanical engineering courses to support a major and minor in mechanical engineering. Further information about the department is available at George Mason University is a comprehensive research university with 38,000 students located in the high tech corridor of Northern Virginia, 30 minutes from both downtown Washington, D.C., and Dulles International Airport. The Department of Mechanical Engineering was founded in 2015 and is located in the Nguyen Engineering Building (Fairfax) and Katherine Johnson Hall (Manassas).Mason Engineering: The Future of Engineering is HereThe College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building-Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.

For full consideration, applicants must complete the online application at for position number 02912Z; and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by October 6, 2022; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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