Payroll Specialist
- Employer
- Alexandria City Public Schools
- Location
- Alexandria, Virginia
- Closing date
- Oct 13, 2022
View more
- Industry
- Education
- Function
- School and Teaching
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Details
The Payroll Specialist provides timely and accurate payment of school employees; ensures the accuracy of timesheets, preliminary reports, spreadsheets, employee records, etc.; and addresses payroll-related inquiries.
Qualifications:
- Education: High school diploma or equivalent.
- Experience: Job-related experience within the specialized field with increasing levels of responsibility required.
Essential Functions:
- Administers the payroll for summer school employees to ensure employees are paid in a timely manner.
- Communicates with a variety of internal and external parties (city/state/federal agencies, etc.) to ensure accurate processing of payroll deductions/garnishments.
- Coordinates time reports verifying the accuracy of totals, authorized signatures, and other documentation.
- Issues extra checks to correct discrepancies in employee pay.
- Maintains payroll information, files, and computer records to provide an up-to-date reference and audit trail.
- Monitors payroll processes to ensure the timely and accurate processing of payroll and related fringe benefits.
- Performs record keeping and general and program-specific clerical functions (e.g. scheduling, copying, faxing, etc.) in support of departmental operations.
- Prepares paychecks for distribution to ensure accuracy of checks and timely receipt by employees.
- Prepares written materials (e.g. payroll and benefits reports, transmittal memos, letters, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
- Processes non-payroll-related documents (e.g. retirement payouts, court-ordered adjustments, FMLA, subpoena of payroll records, etc.) to update records and transmit information.
- Processes payroll information (e.g. time reports-reductions, deductions, contributions, refunds, corrections, garnishments, direct deposit transmissions, withholding information, etc.) to update records and transmit information.
- Researches discrepancies in payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and compliance with policies prior to processing.
- Verifies a variety of payroll-related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) to ensure accurate distribution of funds and payroll.
- Responds to written and verbal inquiries.
- Supports assigned administrators in their administrative functions.
- Assists other personnel as may be required to ensure an efficient and effective work environment.
- Attends meetings to convey and/or receive information required to perform functions.
Clearances:
- Criminal Justice Fingerprint/Background Clearance.
- Tuberculosis Skin Test
Public Health Compliance
- Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
- Must follow safety and health protocols.
WP
Primary Location:
Central Office
Salary Range:
$40,704.00 - $50,073.60 / Support SUP-19
Shift Type:
Full-Time
Company
Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.
The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.
T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.
The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!
- Location
-
2000 N Beauregard St
Alexandria
VA
22314
US
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert