Payroll Specialist

Alexandria, Virginia
Jun 15, 2022
Oct 25, 2022
Full Time
Job Description:

The Payroll Specialist provides timely and accurate payment of school employees; ensures the accuracy of timesheets, preliminary reports, spreadsheets, employee records, etc.; and addresses payroll-related inquiries.

  • Education: High school diploma or equivalent.
  • Experience: Job-related experience within the specialized field with increasing levels of responsibility required.

Essential Functions:

  • Administers the payroll for summer school employees to ensure employees are paid in a timely manner.
  • Communicates with a variety of internal and external parties (city/state/federal agencies, etc.) to ensure accurate processing of payroll deductions/garnishments.
  • Coordinates time reports verifying the accuracy of totals, authorized signatures, and other documentation.
  • Issues extra checks to correct discrepancies in employee pay.
  • Maintains payroll information, files, and computer records to provide an up-to-date reference and audit trail.
  • Monitors payroll processes to ensure the timely and accurate processing of payroll and related fringe benefits.
  • Performs record keeping and general and program-specific clerical functions (e.g. scheduling, copying, faxing, etc.) in support of departmental operations.
  • Prepares paychecks for distribution to ensure accuracy of checks and timely receipt by employees.
  • Prepares written materials (e.g. payroll and benefits reports, transmittal memos, letters, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
  • Processes non-payroll-related documents (e.g. retirement payouts, court-ordered adjustments, FMLA, subpoena of payroll records, etc.) to update records and transmit information.
  • Processes payroll information (e.g. time reports-reductions, deductions, contributions, refunds, corrections, garnishments, direct deposit transmissions, withholding information, etc.) to update records and transmit information.
  • Researches discrepancies in payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and compliance with policies prior to processing.
  • Verifies a variety of payroll-related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) to ensure accurate distribution of funds and payroll.
  • Responds to written and verbal inquiries.
  • Supports assigned administrators in their administrative functions.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.
  • Attends meetings to convey and/or receive information required to perform functions.

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.


Primary Location:
Central Office
Salary Range:
$40,704.00 - $50,073.60 / Support SUP-19
Shift Type:

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