Executive Assistant to the Vice President

Fairfax, VA
Commensurate with education and experience.
Sep 20, 2022
Oct 06, 2022
Full Time
"Executive Assistant to the Vice PresidentThe George Mason University Office of Advancement and Alumni Relations invites qualified candidates to apply for a full-time Executive Assistant to the Vice President position. The University Advancement division is a comprehensive development and alumni relations enterprise with a staff complement of approximately 135 full-time employees. Functional units within Advancement include development/fundraising, alumni relations, stewardship and donor relations, advancement communications, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management, and infrastructure services.Advancement's mission is to build strong, lifelong relationships with George Mason University's alumni and constituents, while matching their philanthropic interests with the university's aspirations and priorities. The division is committed to serving the needs of the university, our alumni, and the greater community by providing access to quality education and lifelong learning. Respect, service, integrity, collaboration, diversity, transparency, and creativity are the values that guide our work and culture.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.This position also offers:Potential for flexible telework and hybrid telework scheduling;Competitive salary;Outstanding benefits including:Health & life insurance, multiple industry-leading retirement plans available including state VRS Hybrid Retirement Plan, accrued paid days off per year, paid holidays, paid winter break, paid sick leave, professional development, tuition reimbursement at GMU, and employee assistance programs.About the Position:This role has primary responsibility to provide C-suite level administrative support to the Vice President for Advancement and Alumni Relations/President of the George Mason University Foundation Inc. The Executive Assistant will be responsible for conducting research, preparing agendas, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, answering and directing phone calls, distributing communications, arranging conference calls, making travel arrangements, preparing reimbursements, and scheduling meetings.Responsibilities:Serve as the Vice President's primary "scheduler";Serve as the Vice President's "action officer";Perform a variety of clerical duties in support of the Vice President;Assists with the staffing and support of Advancement related Board of Trustee committees, and Board of Visitors committees, such as the Development Committee and Campaign Committee;Plan, promote, coordinate, and monitor special events as directed by the Vice President; andPerforms other related duties and special projects as assigned or directed.Required Qualifications:Progressive career experience;Experience working in a high-volume, fast-paced office;Expert level Microsoft Outlook/Calendar skills;Solid computer skills, including Microsoft Office Suite;Meticulous attention to detail and accuracy in matters of proofreading, document processing, and relaying messages;Excellent organizational and prioritizing skills;Excellent interpersonal and verbal communications skills , including the ability to work effectively with and relate well to staff and external constituents at all levels of the university;Ability to handle confidential information with discretion and professionalism;Be proactive, observant, mature, poised, efficient and well-organized;Solid writing, correspondence, and communication skills;Ability to deal with diverse types of people; work under pressure; multitask; handle confidential issues; work well with others in a team environment; must have a professional demeanor; andAbility to anticipate the needs of the Vice President and thereby ensures that the necessary information and logistics have been coordinated prior to the actual time of events and activities on the calendar.Preferred Qualifications:Experience in higher education; andAbility to communicate with staff and faculty with all levels of education."

For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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