Legal Records Clerk

Job Announcement

As a member of the Circuit Court Civil Branch, performs a wide variety of complex and technical processes and duties in the team and is responsible for a variety of duties. This position works under the supervision of the Civil Status Division supervisor. Duties include:

• Prepares cases for appeal to the Virginia Court of Appeals and the Virginia Supreme Court. Prepares garnishment dismissal and show cause orders.
• Assists in the administration of the Differentiated Case Tracking Program (DCTP).
• Prepares and coordinates all elements of various dockets and analyzes information from civil law/domestic case documents for the Circuit Court.
• Assists the public, attorneys, staff, and judges in person, via written correspondence, through the court's website, email, and over the telephone.
• Performs other duties as required.

Note: Due to the nature of the position and its responsibilities, physical presence in the office is required.

Salary: The selected applicant's starting salary will be in the minimum to midpoint range ($41,253.89 to $55,004.14 ) of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Receives and reviews documents to ensure completeness for filing and recording;
• Prepares and processes legal documents;
• Enters and updates case information in the case management system;
• Scans and indexes documents in the case management system;
• Assists customers by phone, and in person with miscellaneous inquiries;
• Maintains, stores, and ensures accessibility of case files;
• Assists the public requesting to review, and/or obtain copies of case files;
• Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of standard administrative procedures, practices, and equipment;
• Knowledge of common legal terminology, documents and procedures;
• Ability of comprehend applicable Virginia Code sections and laws;
• Ability to process a considerable volume of record work in an accurate and timely manner;
• Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
• Ability to communicate courteously and effectively, both verbally and in writing;
• Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation; plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

NECESSARY SPECIAL REQUIREMENTS:

• All newly hired employees will complete an attestation online related to their vaccination status against COVID-19 or a medical or religious exemption (forms provided by the agency) on their first date of employment or shortly thereafter. Employees who are not vaccinated, including persons with a medical or religious exemption, may be subject to a weekly testing requirement.
• The appointee to the position must satisfactorily complete a criminal background check.

PREFERRED QUALIFICATIONS:

• Two or more years of Court and/or legal experience
• Two or more years of experience providing front-line customer service
• Knowledge of the Code of Virginia and regulations in relevant areas
• Excellent attention to detail and organizational skills
• Clear and concise oral and written communication skills
• Experience working in a team environment
• Ability to exercise tact, discretion, initiative, creativity, and independent judgment
• Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.

PHYSICAL REQUIREMENTS:
Requires ability to lift boxes and files and push a cart weighing up to 30 pounds. Ability to input and retrieve data from a computer. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include a written exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.