Fiscal Analyst

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Fiscal Analyst position.

An Overview

The Fiscal Analyst will provide fiscal, accounts payable and administrative support of a complex and highly responsible nature involving numerous accounting, clerical, and bookkeeping tasks for the Division. Knowledge of allocating payments to the appropriate account, preparing purchase requisition and purchase orders, reconciling the clearing account, maintaining accurate and functional filing, reviewing purchase card statements with supporting documents ensuring purchases are appropriate per City policy. The job involves analytical work, making independent judgments and decisions based on evaluative and innovative thinking with minimal supervision, and maintaining a cordial working relationship with administrative, program staff, and external clients.

What You Should Bring

The ideal candidate should have thorough knowledge of the principles and practices of public administration; Good knowledge of the modern principles and practices of public budgeting, government accounting, report research findings, and grant administration; good knowledge of municipal government operations; Good knowledge of financial management; Ability to establish and maintain effective working relationships with division and central agency officials, co-workers, and with the public; Ability to communicate clearly and effectively, both orally and in writing; ability to analyze, interpret, and report research findings; Ability to supervise the work of others; Ability to perform the tasks of the position independently and to make decisions, especially in the absence of the supervisor.

Example of Duties:

• Prepares and processes payment invoices for goods and services obtained by various operating programs—codes appropriate vendor numbers and account codes to pay invoices.
• Maintains system for tracking payment invoices.
• Manages and performs regular analysis and reconciliation for organizational cost accounts.
• Supervises external and internal monthly/quarterly financial reports and track and monitor reimbursement requests.
• Ensures that proper internal accounting procedures and financial statements are following GAAFR (Government Accounting, Auditing, and Financial Reporting).
• Develops and implements policies/procedures for Finance unit to ensure compliance with Federal, State, and City regulations.
• Uses City purchase card to order office supplies, purchase operating supplies, do training, and conference registrations, make hotel reservations, purchase airline tickets, and pay recurring invoices in place of MUNIS payment invoices.
• Prepares and processes purchase requisitions to purchase orders for the ordering and payment of goods and services requested by various operating programs—reviews vendor numbers and account codes to requisitions/purchase orders.
• Maintains system for tracking requisitions and purchase orders.
• Verify invoices and purchase orders recorded in the City MUNIS accounting system to Department documents. Correct errors by preparing appropriate journals for Fiscal Officer approval.
• Files and maintains completed payment and purchase documents by fiscal year and vendor, allowing for quick and accurate retrieval.
• Respond to vendor and staff inquiries regarding the status of payments and purchases.
• Research inquires and provides timely responses back to vendors and staff.
• Conducts State and City annual year-end closeout for special revenue accounts and serves as one of the liaisons for auditing of programs.
• Monitors staff workflow to ensure proper financial reporting, accounting procedures, and internal controls.
• Perform research and reporting to assist fiscal officers with preparing monthly, quarterly, and annual financial reports.
• Retrieves and compiles budget-related information and data to help fiscal officers in budget preparations.
• Reviews client’s payments and deposits the payments at the City Treasury office. Organizes and provides fiscal officer payment information for the reimbursements section.
• Monitors program expenditures and revenues and recommends solutions to identified issues.
• Reviews and verifies the accuracy of various expenditure and revenue reports from the MUNIS system to prepare monthly analyses of expenditures and revenues, including the resolution of any financial issues requiring adjustments.
• Complete other duties as assigned by supervisor.

About the Department
The Center of Operations comprises Finance, Information Technology, Facilities, Human Resources and Contracts. Like the larger Department, the Department of Community and Human Services (DCHS) of which we are part, we are ethical stewards of the resources entrusted to us and are accountable for our actions. We communicate consistently, honestly and openly and demonstrate integrity in all aspects of our work.

Minimum & Additional Requirements

Two Year College Degree with coursework in accounting or financial management; At least three years of progressive experience in the field of accounting and financial management; At least one year of work experience involving public accounting or public financial administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications

Four Year College Degree; degree in Accounting or Financial Management; At least one year of experience in using financial systems and creating, maintaining, and manipulating spreadsheets; At least one year of experience with commercial and financial software applications; Advanced (at least moderate) use of Microsoft Excel.

Notes

This position requires the successful completion of pre-employment background checks including but not limited to: FBI/Federal Records Check; VA State Child Abuse/Neglect Registry; Medicare/Medicaid Fraud Database; education/certifications; and driver’s license.

Schedule: Monday through Friday, 9:00AM - 5:00PM