Director II - Pupil Transportation and Fleet Management

Alexandria, Virginia
Sep 16, 2022
Oct 21, 2022
Full Time
Job Description

The Director provides leadership and management of the Office of Pupil Transportation and Fleet Management. The Director develops, plans, and executes all transportation functions to ensure effective transportation services are completed in a safe and efficient manner, within budget, and in compliance with all relevant regulations. This work includes daily student transport, field trips, sports trips, and academic enrichment activities. The Director also oversees the division's fleet vehicle program, garage operations, scheduled repair and vehicle maintenance, vehicle registration, and tools and parts inventory. The Director oversees a diverse, multi-cultural workforce of 100+ bus drivers, 30 bus monitors, 6 mechanics, and 6 office staff. The fleet consists of 120 school buses (diesel and electric), and 70 administrative-use vehicles (e.g. vans, sedans, trailers) with the support of contracted taxi services.

This position reports to the Chief of Facilities and Operations.


Education: Bachelor's degree required. A combination of education, training, and experience in transportation, operations, logistics, or related fields may substitute for the educational requirement.

Certificates & Licenses: None required. CDL preferred. Willingness to complete CDL in six months preferred.

Experience: 5-7 years of job-related experience with progressive levels of responsibility is preferred. Experience in public school transportation programs is highly preferred.

Essential Functions
  • Ensures that the Transportation department complies with the district, state, and federal regulations including timely and accurate reporting of student data and fleet record management system.
  • Develops safe and efficient bus routes and stops, including special education needs, McKinney-Vento needs, and contracted carriers for designated routes.
  • Supports safe-walking routes and risk management as it relates to transportation.
  • Uses transportation software programs to record data and inform about the quality of transportation services provided.
  • Reviews road conditions during periods of inclement weather to determine safe driving conditions for transportation operations.
  • Develops and maintains excellent working relationships with constituents, stakeholders, and other departments throughout the district. Has a customer-service first approach to management.
  • Coordinates student transportation activities with school officials, department heads, and other interested groups or individuals to ensure that division transportation needs are met.
  • Develops long and short-range transportation plans/programs (e.g. buses, emergency response plans, boundary changes, etc.) for the purpose of ensuring that the division's resources are effectively utilized.
  • Supervises all personnel functions (e.g. interview, evaluate, counsel, training, etc.) to achieve high performance and meet legal requirements.
  • Conducts accident investigations (e.g. review incidents, prepare and submit reports, etc.) to comply with legal requirements and insurance coverage procedures and reduce accidents.
  • Maintains the parts inventory, security, and financial integrity of the parts supply system.
  • Manages garage operations (e.g. scheduled services, repairs, state inspections, etc.)
  • Participates in meetings, workshops, and seminars for the purpose of conveying and/or gathering information required to perform functions.
  • Researches new products, laws, regulations, etc. for the purpose of recommending purchases, contracts, and maintaining division-wide services.
  • Performs other duties as assigned.

Knowledge, Skills, and Abilities
  • Knowledge of district policy and procedures, federal and state laws, regulations, and standards pertaining to the transportation industry, school buses, and school transportation.
  • Knowledge of fleet operations, vehicle procurement, and bus-routing software; vehicle maintenance and safety standards; vehicle accident investigation and reporting.
  • Skill to calm emotionally-charged situations and resolve conflict. Able to manage accident, safety, and emergency situations.
  • Ability to communicate effectively both orally and in writing with a diverse group of people and maintain discretion and confidentiality.
  • Attentive to detail to meet deadlines and schedules. Able to work calmly in a high-stress environment and adapt to frequent and sustained interruptions.
  • Ability to research, interpret and analyze data from routing software, bus camera, and GPS systems.
  • Knowledge of software for routes and fleet management, understands job-related financial administration, budgets, resource allocation, personnel management, and procurement.
  • Strong interpersonal skills and ability to work harmoniously and communicate effectively with school personnel, parents, government agencies, transportation professionals, and members of the community.

Work Conditions

The job is performed with the majority of time spent indoors and under minimal temperature variations; a portion of the day will be spent outdoors in a variety of weather conditions and potentially uneven/slippery surfaces.

The job requires the ability to drive a district-provided vehicle in and around the division as needed.

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.


Primary Location:
Central Office
Salary Range:
$103,627.20 - $160,442.40 / Administrator SAS-12
Shift Type: