Administrative and Outreach Coordinator

Fairfax, VA
Commensurate with education and experience.
Sep 03, 2022
Dec 07, 2022
Full Time
Office of Graduate StudiesAdministrative and Outreach CoordinatorThe George Mason University Office of Graduate Studies, within the College of Engineering and Computing (CEC), seeks an Administrative and Outreach Coordinator with a sense of duty and responsibility to the university vision. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:The College of Engineering and Computing Office of Graduate Studies (CECGS) is an inclusive, supportive, collaborative and collegial office serving both the Volgenau School of Engineering and the School of Computing, their departments, 2700+ graduate students and an unlimited number of prospective graduate students. George Mason University provides outstanding benefits to employees including, but not limited to, a generous number of holidays and tuition remission. CECGS supports flexible work options.Responsibilities:Applicants must be motivated, proactive, people-oriented critical thinkers with outstanding judgment, interested in working collaboratively with faculty, staff, prospective and current graduate and doctoral students.The Administrative and Outreach Coordinator position is a fantastic opportunity for early careerists, more experienced higher education professionals looking to specialize in graduate study, or for student affairs practitioners interested in transitioning to the academic side of higher education administration. Some evening and weekend hours are required. Some of the responsibilities are listed below.Administrative Support and Office AdministrationCreate, examine, and manipulate Excel spreadsheets;Engage in the review of policy sites as needed; suggest edits to and make approved edits to websites;Engage in drafting of correspondence, policy, etc.;Perform research on a variety of topics;Coordinate and schedule meetings as requested;Manage travel arrangements;Provide event planning support; andCreate and manage work order requests.Customer ServiceProvide administrative support for the Information Technology PhD Program; andRespond to customers through face-to face walk-in interactions, phone calls, and emails:Independently assess the reason for contact and manage requests from prospective and current students seeking information;Resolve and/or direct all inquiries appropriately; andShare responsibility for general email addresses.Outreach and EngagementPerform data draws and Excel spreadsheet manipulation;Perform outreach to student populations;Create and disseminate the Graduate Student Affairs newsletter;Send announcements and ad hoc emails to graduate student listservs; andEngage in and cultivate community, which may require a nominal number of evening/weekend hours.FinancialManage supply requests;Assist in budget management; andMaintain a purchase card for departmental use:Reconcile the purchase card account in accordance with university policy.Required Qualifications:Bachelor's degree; or a combination of education and experience;Knowledge of general office practices, equipment and university policy;Demonstrated clear communication and problem-solving skills;Prior experience applying previous experiences and knowledge to learning or problem solving in a new situation;Ability to exercise independent, sound judgement with attention and accuracy to detail;Ability to handle multiple tasks simultaneously and prioritize items of importance with supervision and without;Demonstrated skill in working as a team;Advanced computer skills, particularly in Microsoft Office programs;Aptitude to learn new software and Internet applications;Demonstrated skill in using institutional databases, public access sites, and primary research skills to obtain and organize information; andResourcefulness.Preferred Qualifications:Work experience in higher education, customer service, or an administrative position that required strong, positive interpersonal skills.A Force for Innovation in the Heart of Northern Virginia's Technology CorridorThe College of Engineering and Computing (CEC) at George Mason University is comprised of the Volgenau School of Engineering and a new School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 9,100 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 271 full-time faculty who comprise the College, 91 are tenured, 59 are tenure-track, 89 are instructional faculty, and 32 are research faculty. As part of a nationally ranked research university, its research teams expended more than $75 million in sponsored research awards in the past year and has projects with over $400 million in current and anticipated awards. The College stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The College encourages multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of over 39,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason has campuses in Fairfax, Arlington, and Prince William. Its proximity to Washington, D.C. provides unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot building that will house the new Institute for Digital InnovAtion. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.

For full consideration, applicants must complete the online application at for position number 01527z; and attach a cover letter specifically addressing the required qualifications, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by September 26, 2022; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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