Procurement and Housing Operations Administrator

Fairfax, VA
Commensurate with education and experience
Sep 03, 2022
Mar 30, 2023
Full Time
Procurement and Housing Operations Administrator George Mason University's Housing and Residence Life (HRL) is currently seeking applications from qualified candidates for the Procurement and Housing Operations Administrator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:Housing and Residence Life (HRL) is a self-supporting auxiliary organization within the University Life unit of George Mason University. HRL serves a highly diverse population of approximately 6,200 students, the majority of which are undergraduates living in over 40 traditional, suite, and apartment-style residence halls on three campuses within the vibrant Northern Virginia area. HRL employs over 170 full-time and graduate staff members and over 350 undergraduate student staff members. HRL is committed to providing a safe, well-maintained student-centered environment that is innovative and inclusive of the global community. It is dedicated to creating a home that enriches the experiences of our students, staff, and faculty. Responsibilities:The Procurement and Housing Operations Administrator will provide support for all FF&E (furniture, fixtures, and equipment) for HRL, including the purchase, tracking, audit/condition, replacement, and/or refurbishing of items. This position will support housekeeping and special projects in EVA procurement, invoice processing, and specific Housing contractual agreements (including laundry and pest services, uniforms, etc.). Primary responsibilities include providing administrative, training, procurement planning (contracting, procurement, and renewal), asset and project management, and other departmental duties.Primary Areas of Responsibilities:Asset Management - Contracting, Procurement & RenewalFurniture DispositionAsset Renewal/ReplacementSpecial PurchasesWarehouse & StorageHousing AccommodationsInventory/TrackingWork Order Control, Procurement & Invoice ProcessingReview special/large-scale Work Orders;Represent Housing Facilities with all vendor issues. Includes the investigation and resolution of vendor inquiries and disputes, and the processing of credits as necessary.Other Contract Management and ProcurementSupport the AD of Housekeeping and Special Projects;Create/renew/maintain annual contracts.Departmental DutiesPerform other duties as assigned by the Associate Director of Housekeeping and Special ProjectsServes as the primary point of contact for all mass emails communication with our residentsRequired Qualifications:Demonstrated full time experience in Procurement, Inventory Management, Space Planning or Business Management;Preferred Qualifications:Bachelor's degree in Accounting, Procurement, Business Operations or a closely related field, and demonstrated full time experience in Accounting, Procurement, Inventory Management, or Space Planning/Business Management;Experience (typically 3-5 years) in University Housing, Housing Management, Inventory Management or related field;Proficiency with SchoolDude (work order management system), MS Excel, the Banner financial system, and eVA (Virginia online procurement system);Experience typically obtained working 3-5 years with Mason purchasing & bid contracting process, eVA (Virginia online procurement system), or an inventory tracking system.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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