Sr. Grants Specialist

Reston, Virginia
Aug 30, 2022
Oct 04, 2022
Accountant, Finance
Full Time

Sr. Grants Specialist


HQ: Reston, VA 20190, USA

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

To support our mission, we are seeking a Sr. Grants Specialist to join our team in Reston, VA (due to COVID-19 all NWF employees are working remotely until further notice).

This Senior Grants Specialist is a member of the Restricted Revenue team in the Finance department and will serve as the in-house expert on government funded restricted revenue and grant award compliance for their assigned portfolio of Program areas. The position is generally responsible for effectively providing financial management, financial and narrative reporting, training, analysis, and communication for National Wildlife Federation (NWF) grants through a collaborative effort with the Philanthropy department, Conservation and Education programs, Finance and other internal staff throughout the organization. Program assignments and terms may vary depending on priorities.

Principal Duties (major areas of responsibility):

  • Manages and tracks all government grants and other restricted revenue sources within the assigned Program portfolio which includes:

Responsible for the coordination between Program, Philanthropy, and Finance departments in preparing and reviewing budget proposals for grants. Provide ongoing financial compliance related guidance and training for staff. Responsible for financial compliance for all assigned donor agreements once grant funds have been secured by monitoring all revenue and expenses, including reviewing allowable costs, related to grant funded programs. During the annual budgeting process, manages the restricted revenue portion of the new budget by communicating with Philanthropy, Finance and program managers to accurately reflect known and anticipated restricted revenue sources.

Monitors appropriate financial and reporting systems, such as Infor CloudSuite, iBudget (a web-based budget and reporting system) and Airtable, to ensure accurate and up-to-date information. Serve as point person to review, code, and track all grant revenue and monitor such expenses for programs. Ensure highly accurate and timely monthly reprojections are completed in iBudget in the monthly closing process. Manages year-end process of recording and reconciling revenue with program staff and Finance. Coordinate with the Director of Finance and other team members to ensure year-end journal entries are prepared accurately and timely.

  • Ensure accurate and timely reporting to donors and analysis for Program portfolio and management:

In coordination with program directors, Philanthropy, and Finance, produce and submit financial and narrative reports as required by donors or auditors related to grant funds or grant funded program work. Ensure that reporting adheres to 2 CFR 200 Uniform Guidance and other funder requirements both in content and deadlines as well as that it matches financial information tracked in various systems within NWF.

  • Communications:

Serves as the point person for assigned NWF Program area interactions and communications about restricted revenue. Serve as liaison between Conservation and Education programs, Philanthropy, and Finance in addition to any other departments regarding the tracking, compliance, and information flow related to grant funded programs. Recognizes informational needs for each department at various stages in the grants process (from budget creation to report submittal).

  • Other duties as assigned:

Produce journal entries as needed for restricted revenue. Assist the Director of Finance with preparation of annual Single Audit schedules, preparation of the Schedule of Expenditures of Federal Awards (SEFA), and assist with preparation of NICRA submissions. Occasional work on special projects.

Minimum Experience:

B.S. or B.A. in Accounting or Finance or equivalent experience. Minimum five years of experience in financial management of government agreements and financial nonprofit experience, preferably in Finance or Philanthropy related to grant operations and compliance, with some overlap in program work. Experience with environmental education, conservation issues, Infor CloudSuite Financials or other financial software a plus.

Minimum Skills:

  • Demonstrable skill in creating and tracking budgets and expenses for grants and organizational projections;
  • Ability to collaborate with diverse groups of people around a purpose, and can also work well independently;
  • Knowledge of nonprofit financial reporting and Uniform Guidance requirements, strong financial analysis and presentation abilities;
  • Understanding of donor/nonprofit relationships;
  • Strong verbal and written communication and customer service skills in English;
  • Ability to communicate financial concepts to non-financial professionals;
  • Attention to detail, strong organizational skills and ability to work with a high degree of accuracy;
  • Must consistently meet deadlines;
  • Proficiency in Microsoft Office Suite, advanced Excel capabilities and knowledge of databases, preferably Airtable and Essbase or willingness to learn.

NWF Values:

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. Your competencies should include:

  • Being motivated by values of equity and responsibility to those most marginalized;
  • Consistently bringing a high level of empathy and social skills to work and interpersonal interactions;
  • Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement;
  • Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them;
  • Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
  • Passion for and commitment to NWF's mission

Compensation and Benefits:

The salary is $85,000 per year, commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits in 2021!  We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health: 

  • Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), 10 holidays, and 3 floating holidays
  • We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
  • Up to 16 weeks of fully paid Family and Medical Leave
  • Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
  • Therapist available at no cost
  • Pet insurance and discount perk program
  • Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

  • Retirement plan with immediate match and vesting
  • Annual year end retirement contribution
  • Tuition Reimbursement
  • Adoption and Surrogacy assistance
  • Pet adoption stipend
  • Student Loan management

Applicants are invited to learn more about National Wildlife Federation’s benefits package at

COVID Consideration:

The National Wildlife Federation closely follows the 2019 Novel Coronavirus Disease and has implemented processes that promote the safety of our employees, candidates, and communities. Because the health of our employees and candidates is a top priority, we conduct our hiring process virtually via phone or video until further notice. We are currently starting our positions as remote, and are continuing to explore what our future of work will be moving forward. Proof of vaccination will be required to join the National Wildlife Federation.


Applications will be reviewed on a rolling basis.  Candidates should submit a cover letter and resume.

We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules.  Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings.  Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence.  Therefore, we encourage people from all backgrounds to apply to our positions.

Please let us know if you require accommodations during the application or interview process by reaching us at  or 703-438-6244.

If selected for this position, a background check will be conducted.

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