Administrative Assistant I

1 day left

Location
Alexandria, Virginia
Posted
Aug 22, 2022
Closes
Sep 28, 2022
Ref
2817
Function
Administrative
Industry
Education
Career Level
Entry Level
Hours
Full Time
Join the Charles Barrett Elementary Front Office Team! Duties include greeting and supporting staff and families, answering the main office phone calls, assisting our Registrar with student registration and enrollment, managing payroll, submitting work orders, organizing and tracking building use agreements, and other duties as assigned. Bilingual Spanish and English candidates are preferred.

A little about Charles Barrett Elementary School - we are a diverse and dynamic school community with more than 500 students in grades PK-5, strong community partnerships, and highly collaborative staff. You can find more information at our website: https://cb.acps.k12.va.us/ .

Job Description:

Provides secretarial support to assigned Administrator(s) or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from a variety of internal and external sources.

Qualifications:
  • Education: High school diploma or equivalent.
  • Experience: Job-related experience within the specialized field with increasing levels of responsibility required.

Essential Functions:

  • Coordinates schedules, meetings, and activities for the purpose of supporting administrator/department staff with operational activities.
  • Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.
  • Maintains all monies collected (e.g. field trips, school fundraising activities, school monetary donations, etc.) for the purpose of keeping accurate school financial records for all school Activity Funds.
  • Monitors assigned departmental activities and/or program components (e.g. travel arrangements and reimbursements, meetings and events, etc.) for the purpose of ensuring that goals are achieved, target dates are met and financial, legal, and/or administrative requirements are satisfied.
  • Prepares a variety of written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
  • Responds to a variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.
  • Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.
  • Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
  • Attends meetings and workshops for the purpose of recording events, and conveying and/or receiving information.

Clearances:
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Charles Barrett Elementary School
Salary Range:
$41,932.80 - $51,571.20 / Support SUP-20
Shift Type:
Full-Time

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