Contract Specialist, Office of Procurement and Materials Management

Baltimore, Maryland
Up to $80,000, commensurate with experience
Aug 18, 2022
Sep 22, 2022
Full Time

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Serving in the Office of Procurement, within the Division of Administration and Finance, incumbent’s primary responsibilities are to procure needed goods and services at the lowest price consistent with best value in accordance with USM Procurement Policies and Procedures. The Incumbent researches, evaluates, establishes and administers contracts within USM guidelines and fiscal prudence.   Obtain full and open competition through the use of competitive procedures in accordance with institutional policies and procedures and the NAEB Code of Ethics.  Support the State of Maryland Minority Business Enterprise program and the State and Federal Small and Disadvantaged Business Programs. Participate in campus sponsored community outreach.   


We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy.  Please save your required cover letter and resume as one document and attach it in the resume location.


Key Responsibilities:


Lead or support other Procurement Team members assisting customers in defining their needs, selecting vendors and evaluating specifications to prevent restrictive or proprietary specifications whenever possible and to ensure full and open competition.  Ensure funding authorization and other required approvals have been received. Draft solicitation documents for smaller dollar procurements, under $200K in accordance with University of Baltimore and USM Procurement Policies and Procedures.  Review draft specifications with customers prior to publication or distribution to vendors.  Finalize solicitation documents with input from the Director of Procurement as appropriate.


Perform cost, price or revenue analysis, and evaluate offers for best value as appropriate.  Establish contract in anticipation of requirements (based on analysis).  Establish contract for repetitive requirements.  Contracts to be established in advance of renewal or expiration of contract term.  Perform contract administration as necessary (cradle to grave) including contract award, contract kick off meetings as necessary, resolution of disputes, timely issuance of renewal or termination, contract close out, contractor transition planning and management.  Ensure prospective contractors are responsive and responsible.   


Issue purchase orders and contracts within signature authority.  Prepare purchase orders, contracts and other procurement documents for approval by Asst. Director and Director as necessary.  Document procurement files completely and accurately.  Maintain Procurement files in accordance with Policy and Procedure. Source Purchase Orders for travel, Reimbursements and stipends.  


Support department’s filing and reporting requirements, as directed by the Director.    


Required Education:
Bachelor’s degree.


Required Experience:
Two years of practical procurement experience and proven familiarity working with an ERP or integrated procurement tool.


Preferred Education:
Bachelor’s degree in Business or related field.  


Preferred Experience:
Five years of practical procurement experience, including experience with inventory management. Previous experience using Workday Financial Management or similar cloud-based ERP.


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