Legal Secretary

Washington, DC
Base salary starts at 68k and the firm offers excellent beneifts
Aug 16, 2022
Sep 16, 2022
Full Time
Duties and Responsibilities:
  • Provide detailed and high-level secretarial and administrative support.
  • Schedule client meetings, reserve conference rooms, coordinate audio-visual and other equipment, and food needs. Registers guests through guest registration system. Coordinate all aspects of lawyers' travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements in a timely manner; maintain Outlook calendar and monitor crucial due dates for lawyers as required.
  • Organize, coordinate and communicate pertinent information with other team members. Monitor lawyers' incoming emails as directed and when required. Answers phones and direct callers as required. Receive, register, and assist visitors as required.
  • Type, revise, and proofread general correspondence, memos, legal documents, reports in Excel, etc. from various sources (e.g., handwritten notes, tape dictation). Prepare draft communication outlined by lawyers as required. Ensure accuracy and clarity of all work product in a timely manner.
  • Utilize iManage document management system for all matter-related documents.
  • Establish and maintain records of documentation in searchable electronic formats. File hard copy data and documents as necessary in a timely manner.
  • Retrieve information from storage as requested. Send paper files to storage on a periodic basis. Use Records Management System to process files for storage and retrieval. Update subscription books as required.
  • Maintain lawyers' time, proofread and submit finalized time to Accounting. Maintain knowledge of client requirements for billing and prepares client billing as required. Prepare New Business Matter and updates the list of client/matter codes. Maintains and follows through on all client billing matters.
  • Perform other duties as necessary and as assigned.

  • High School diploma is required.
  • College degree is strongly encouraged.
  • Prior secretarial work experience is essential.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal and organizational skills.
  • High attention to detail and ability to multi-task in a high-paced environment.
  • Ability to prioritize and coordinate work.
  • Ability to maintain confidential information.
  • Ability to manage workflow and delegate projects as necessary.
  • Ability to juggle multiple tasks and manage deadlines.
  • Ability to think critically and analytically in a pressured environment.
  • Ability to clearly and effectively communicate with various levels of staff within the organization.
  • Ability to work productively and cooperatively with other employees.
  • Ability to constantly learn new skills as they become necessary.
  • Equipment: computer, duplicating machines, scanners.
  • Systems: iManage, MS Office, Elite, 3E, Chrome River

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

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