Administrative Assistant Iv

Location
Fairfax, Virginia
Salary
$45,204.64 - $75,341.14 Annually
Posted
Aug 13, 2022
Closes
Aug 27, 2022
Ref
22-02272
Function
Administrative
Hours
Full Time
Job Announcement

Under general supervision, performs financial processing tasks to include procurement of goods and services, accounts payable and accounts receivables, preparing inter-fund billings for internal charge-back and reimbursements for grants and work performed in support of Department of Information Technology and the organizations it supports through the county's information technology funds. Performs complex and voluminous amounts of procurements and invoice processing including associated tasks such as: program management support, accounts management for procurement documents, invoices and transactions processing in FOCUS and local databases, contracts tracking, processing and posting revenue and general files management. Ensures appropriate document submissions and contract compliance through preparing reports, working with program managers, vendors, and third-party resellers. Prepares, validates, and distributes bills to organizations for goods and services supplied by the department and its associated funds. Complies with county requirements for FOCUS and county fiscal policies and procedures as it relates to all fiscal transaction processing policies and procedures. Participates in agency events and performs other duties as assigned.

Note: The assigned functional areas of this position are general administrative, financial, accounting, and procurement.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PREFERRED QUALIFICATIONS:
Experience using FOCUS to process procurements, accounts payable, and creating reports. Must have supported procurements between multiple agencies and business units. An understanding and ability to interpret contracts for viability and value adjustments. Knowledge of IT projects and procurement process a plus.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, however, employee must be sufficiently mobile to deliver documents and operate keyboard driven equipment. Visual acuity is required to read data on a computer monitor and in printed format. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home ( Spanish, Asian/Pacific Islander, Indo-European, and others ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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