Administrative Assistant Iii

Location
Reston, Virginia
Salary
$41,253.89 - $68,755.86 Annually
Posted
Aug 13, 2022
Closes
Aug 20, 2022
Ref
22-02306
Function
Administrative
Hours
Full Time
Job Announcement

Serves as a member of the Fairfax County Department of Family Services (DFS) Logistics Team. Researches, activates, and distributes benefit cards. Processes requests and maintains databases and spreadsheets for client emergency resources. Performs regional operations related to vehicle fleet, facility maintenance, inventory and supplies, and document management. Receives, monitors and approves/denies room reservation requests for multiple DFS locations. Performs basic troubleshooting of office equipment. Provides support and training to regional staff on the agency’s room and vehicle reservation systems. Participates on inter- and intra- agency teams to evaluate and develop processes and procedural improvements for site support and management of the offices. Serves as the backup for the lead Administrative Assistant IV, which includes coordination of confidential shredding. Performs other duties as assigned, including providing coverage at other regional offices as needed.

Note: The assigned functional areas of this position are general administrative, office management and/or customer service.



Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check, a driving record check, a credit check, and a Child Protective Services check.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PREFERRED QUALIFICATIONS:
  • Excellent oral and written communication skills.
  • Experience in the use of Microsoft Office computer software, especially MS Excel, Outlook, and Word.
  • Ability to exercise good judgment and use critical thinking skills.
  • Strong organizational skills.

PHYSICAL REQUIREMENTS:
Ability to lift up to 20 lbs.
Ability to develop and maintain working relationships with a variety of individuals.
Ability to use automated technology.
Ability to drive and transport vehicles to and from county garage.
Clear and concise oral and written communication skills.
Sufficiently mobile to move easily throughout the office.
All duties are performed with or without reasonable accommodation.

SELECTION PROCEDURE:
Panel interview, may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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