HR Operations Coordinator

Nestle USA
Arlington, VA
Aug 11, 2022
Aug 16, 2022
Full Time
Foods people love. Brands people trust. And a career that nourishes your future like no other. If you're driven by the passion to do something meaningful that changes lives, Nestle is the place for you. Nestle USA is one of seven operating companies that make up Nestle's presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact. We're determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you. Position Summary The HR Operations Coordinator assists in the efficient and smooth operational functioning of the Human Resources Department, specifically for the HR Services team. This role provides administrative, training, and clerical support to the human resource function and is responsible for leading and coordinating various projects including assisting with the onsite new hire orientation programs. This position will be located either in Solon, Ohio or Arlington, Virginia. Responsibilities: * Facilitate and complete the I-9 process in person for all new hires on day 1. * Represent HR Operations during onsite new hire orientation. * Act as a liaison between the Business Groups, Learning & Development Team, Security, and IT. * Facilitate HR Operations Overview for new hires during New Hire Orientation. * Ensure proper collection of any documents during new hire onboarding where applicable. * Assist team in candidate onboarding and background check adjudication where applicable. * Provide administrative assistance to HR Operations Team including supply orders, UPS shipping label creation, equipment returns. * Maintain team mail received at location. * Coordinate meetings/food as needed by the Human Resources Team. * Create, maintain, document, and update HR processes as needed. * Manage Purchase Card for the Human Resources Department. * Support HR Operations team during high volume times and on projects where needed. * Responsible for managing the file room on campus and supporting the transition to electronic files. * Prepare and maintain reports from SAP Master Data, new-hire, transfer, and termination reports. * Maintain and update company organizational charts. * Perform additional projects and responsibilities as assigned, including: employee announcements and managing employee distribution lists. Requirements: * High School Diploma or GED required; Bachelor's degree preferred. * 2+ years of relevant work experience in HR or in an administrative capacity preferred. * Demonstrated proficiency in MS Office (Word/Excel/PowerPoint/Outlook/Teams). * Must have excellent written communication (oral and written) and organization skills. * Must be detail-oriented, as well as have strong prioritization and analytical skills. * Must have strong stakeholder management, time management and project management skills. * Ability to work independently to meet tight deadlines with minimal supervision. * Ability to exercise and maintain a high level of confidentiality. * Ability to act and make independent and discretionary judgement. * Knowledge of SAP or SuccessFactors is desired. Requisition ID: 177038 It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestle. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestle seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestle home. The Nestle Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at or please dial 711 and provide this number to the operator: 1-800-321-6467. This position is not eligible for Visa Sponsorship.

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