Office Manager, Stearns Center

Location
Fairfax, VA
Salary
Commensurate with education and experience.
Posted
Aug 12, 2022
Closes
Oct 02, 2022
Ref
STF11245
Industry
Education
Hours
Full Time
Office Manager, Stearns CenterThe George Mason University, Stearns Center for Teaching and Learning, is currently seeking an Office Manager to work as a team member within the Stearns Center, supporting the Offices of Digital Learning and Teaching Excellence. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:The mission of the Stearns Center for Teaching and Learning is to provide leadership in promoting, supporting, and celebrating educational excellence across all modalities of instruction-face-to-face, hybrid, and online-for all levels of instructional faculty at Mason. In addition, the Stearns Center provides support to students and faculty through Mason Online to support innovative, accessible, and sustainable online education. The Stearns Center works with Mason faculty to enhance their skills as educators; as reflective practitioners in their fields of study; and as scholars in teaching, learning, and research. The Stearns Center seeks to promote a climate of shared intellectual exploration and to advocate for academic initiatives related to educational and faculty enhancement. In collaboration with academic, academic support, administrative, and University Life offices, the Stearns Center provides resources and support to faculty from across the Mason community at all points in their instructional development: awareness of best practices, course design and improvement, application of instructional strategies in face-to-face and online environments, research into and assessment of student learning, and overall instructional excellence.About the Position:The primary purpose of this position is to provide operations management, and programmatic support and general office management to all aspects of the Center. The Office Manager is a critical role in ensuring the smooth operation of a rapidly-growing set of services and program offerings. Duties include, but are not limited to, management of daily operations of the office; managing all budgetary functions for multiple budget streams, plus foundation accounts; organizing Center communications; hiring/supervising student and non-student wage workers; responding to faculty and student requests; fulfilling all HR needs for a team of administrative faculty, classified staff, and wage workers; monitoring and maintaining equipment and other resource inventories across the Center; and serving as liaison between the Stearns Center and the Provost's Office, academic units, faculty and other internal and external stakeholders and partners. The Office Manager also serves as the Center's administrative liaison with Mason units including facilities, telecommunications, information technology, print services, etc.The Office Manager works closely with the Stearns Center's Events and Program Manager in support of all events and activities of the Center. These two positions communicate regularly with the Director for Digital Learning and the Director for Teaching Excellence regarding resource needs and allocation, as well as budget planning and operation of the Center's suite of offices and meeting spaces.Responsibilities:This position is responsible for providing management and support in a growing, complex and high functioning office with rapidly changing priorities;Responsible for applying knowledge of standard office procedures and practices in the Center, overseeing diverse daily operations of a complex and growing office. This includes designing and implementing office policies and establishing standard operating procedures to ensure efficiency;Supervises all fiscal aspects of the Stearns Center and manages budget and finance operations for multiple budget orgs;Serves a central role to ensure that all major projects are conducted in a timely and effective manner. This includes applying project management strategies and employing PM software (Smartsheet) to these projects, and working with project leads to make sure that resources are available and assigned to ensure success;Coordinates with search committees and hiring authorities for hiring and supervising student workers and non-student wage employees; andExpected to build good work relationships with the Provost's Office Budget Team and University HR unit.Required Qualifications:Associate's degree in information systems, business administration, human resources or related field; or equivalent combination of education and experience is required;Demonstrated professional work experience (typically 1 year) providing office management support to staff;Ability to handle multiple responsibilities at once and be able to work and make decisions independently, based on an understanding of the Center's objectives and constraints;Advanced proficiency in Microsoft Office products (including Excel), and Mason technology platforms including Banner, MicroStrategy, Travel System, etc. (training on advanced systems will be offered as needed);Proficient in office and operations management, including general project management, hiring coordination, onboarding and offboarding employees, purchasing and budget reconciliation, and resource allocation; andAdvanced oral and written communication skills, interpersonal skills, and organizational skills, including the ability to produce regular reports and presentations.Preferred Qualifications:Bachelor's degree in information systems, business administration, or related field;The Center's Office Manager support member reports into this position, so supervisory experience is preferred; andFamiliarity with administrative, HR, and/or budget support in a higher education setting.Work Hours:Typically, Monday through Friday, 8:00am to 4:30pm with flexibility to meet business demands as needed. The Center allows for telework 1-2 days per week; however, the amount of telework is subject to review and approval based on the Commonwealth of Virginia's updated Policy 1.61: Teleworking, and incumbent will need to be on campus weekly to assist with general office needs.

For full consideration, applicants must apply for position number 00592z at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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