Administrative Coordinator

Fairfax, VA
$15.00 - $22.00 per hour depending on the competencies/qualifications of the candidate
Aug 11, 2022
Oct 03, 2022
Full Time
Administrative CoordinatorThe George Mason University Office of the Provost is seeking a part-time (20-25 hours per week) Administrative Coordinator position to provide administrative and executive calendaring support. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Position:Provides administrative and executive calendaring support to the Office of the Provost, including maintaining the schedule for the Provost and Executive Vice President. This position will support a variety of office functions for the Office of the Provost, including but not limited to: managing the Provost's calendar and daily schedule, assisting with the coordination of events and meetings, and making arrangements for meetings and delegations.Responsibilities:Scheduling Support: Works closely with the Operations and Administration Manager to manage the Provost's calendar and daily schedule; proactively resolving calendaring conflicts before they arise; responding to internal and external calendaring requests; and providing requested materials to meeting constituents.Special Projects & Events: Assist with the planning coordination and management of high-profile meetings, programs and events that raise the visibility of the Office of the Provost, including but not limited to: non-academic unit visits, Provost's Office Opening Session, Deans and Provost's Team Retreats.Administrative Support: Provide general administrative support to the Office of the Provost, including welcoming guests, connecting technology for virtual meetings, preparing conference rooms, and providing excellent customer service in a calm, professional manner to all key customer groups, including but not limited to: the President's Office, Deans and members of the Provost's Senior Staff; colleagues and co-workers; guests from state and local governments and/or governing bodies, or visitors from other institutions of higher education.Attend meetings as requested to serve as note taker and provide summary notes to attendees highlighting action items.Required Qualifications:Bachelor's degree, or equivalent combination of education and experience;Experience in a fast-paced executive office and demonstrated customer service experience required. Demonstrated qualifications to successfully work and communicate with a diverse internal and external community in a professional manner;Extensive knowledge of professional office procedures;Demonstrated computer skills to include Microsoft Office Suite;Demonstrated writing and communication skills;Ability to work under pressure; multitask; handle confidential issues; work well with others in a team environment; must have a professional demeanor; andAbility to schedule and adjust meetings, calls, events and travel while being mindful of the urgency, priority and ever-changing schedules. Requires high attention to detail to resolve calendar conflicts before they arise.Preferred Qualifications:Experience providing administrative support to an executive.Compensation and Hours:$15.00 - $22.00 per hour based on the competencies/qualifications of the candidate20-25 hours a week; M-F 1:00-5:00pm; in person

For full consideration, applicants must apply for position number WG123z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.