Deputy Director Library Events Office

Employer
USAJobs
Location
Washington, D.C
Posted
Aug 10, 2022
Closes
Aug 17, 2022
Function
Executive, Director
Hours
Full Time
Duties

The Deputy Director, Library Events Office directs and administers the development and management of special events and public programs in the Library of Congress. The individual is responsible for the daily operation and immediate supervision of the event coordinators and event assistants. Provides advice and supervision, directly and indirectly, to staff who are involved in the execution of programs and outreach activities, showcasing the Library's special collections and cultural programs.

Supervises a group of employees performing work up to the GS-13 level. Provides administrative and technical supervision necessary for accomplishing the work of the Library Events Office. Fosters effective communication, enforces standards for work produced, and tracks and reports on all event activity, income, and contracts with event vendors.

Performs the administrative and human resource management functions related to the staff supervised. Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and completes work performance critiques. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Prepares work improvement plans, recommending personnel actions as needed. Provides advice and counsel to workers related to work and administrative matters. Effects disciplinary measures as appropriate to the authority delegated in this area. Reviews and approves or disapproves leave requests.

Personally plans and produces selected special events of all types and consults and coordinates events with the senior management of the Library and external sponsors and partners which frequently include the US Congress, Supreme Court, White House, various government agencies, embassies, and international organizations. Carries out analytical studies involving the planning, development, and implementation of major agency programs of national scope and impact such as exhibit openings, congressional ceremonies, visits by heads of state, symposia, conferences, public programs, receptions and galas. Assists in reviewing event requests, assigning coordinators to approved events, and maintaining the official event calendar. Participates in the development and documentation of long- and short-range planning efforts. Reviews long- and short-range plans, resource projections, priorities, justifications, etc. Makes recommendations on planning efforts that can be undertaken within existing resource levels and advises on the impact of efforts that require additional resources.

Serves as an advisor to top Library management on policy matters related to events management, protocol guidance, and undefined issues and elements. Uses extensive knowledge and experience of protocol to determine correct procedures for ceremonial programs and seating arrangements for events. Also applies knowledge of protocol in establishing invitation lists and drafting invitations. Ensures that the Library's events reflect the Library's style and objectives and fulfill the intended purpose. Meets with staff around the Library encouraging input and involvement in the event planning. Ensures goodwill between the Library and external partners and sponsors.

Requirements

Conditions of Employment



Conditions of Employment

The Supervisor leads his/her staff toward meeting the Library's vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library's Supervisory Core Competencies click the following link: https://www.loc.gov/extranet/cld/development-programs/supervisor/supervisorcompetencies.html

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to supervise and manage a diverse workforce.**

Ability to lead and mange special events for a cultural institution.**

Ability to provide program policy advice and oversight.

Ability to communicate in writing.

Ability to build coalitions and professional networks.

Ability to communicate effectively other than in writing.

Education

This job does not have an education qualification requirement.

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see: https://www.loc.gov/careers/working-at-the-library/frequently-asked-questions/vetting-personnel-at-the-library/

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.