Executive Assistant

Robert Half Finance & Accounting
Owings Mills, MD
Aug 09, 2022
Aug 16, 2022
Full Time
Description A client of Robert Half in the Owings Mills area is looking to fill their vacant Executive Assistant role. This person will be assisting the CFO and Controller and will also be responsible for so light yet important Financial/Accounting reporting and tasks. The ideal candidate should have:+ 3-5+ years of supporting upper leadership+ Experience working with finical statements and reporting+ Vendor management experience preferred+ Strong communication+ Corporate office experience preferred+ Accounting knowledge is a must for reconciliations and reporting+ Construction knowledge high preferred+ Microsoft Office and Yardi experience Requirements Responsibilities of the role include but are not limited to:Coordinate conferences and continuing education classes Maintains the calendars for the CFO and ControllerProvide lenders with rent rolls and financial statements as requestedMaintain Truist (Global Pay) accounts for corporate employeesIn-house Ravens invoices to accounts payable during football seasonCreate cover letters for outgoing correspondence.Send out year-end information packets to outside tax preparing accountantsRun financial statements upon completion by staff accountants and place on server as appropriate. Distribute tax documents to the partners. Maintenance of accounting files to include partnership/loans, real estate tax filings and year end documentation. Maintenance of condominium homeowners water billingsCreate and maintain schedules for tax returns.Create and maintain logs for real estate tax assessment hearings. Create and maintain logs for real estate property taxesPrepare allocations of estimated tax payments related to out of state partnersFilings of company 1099's to IRS and recipients Renew DUNS numbers for properties that have tenants related to the Government Sort and distribute all mail addressed to the Accounting Department. Track the courier driving logs for allocation of time.Assist with the house account checking account logging all checksMaintain residential security deposit bank accounts and transfer funds as necessaryCreate expense reports related to company credit cards to include coding for Accounts PayableMaintain all company credit cards including creation of accounts and maintenance of loginsResponsible for the postage machine to include loading postage, correcting errors, ordering maintenance and postage supplies.Responsible for the maintenance of the copy/fax machineSort and distribute real estate taxes for each parcel and log as required. Assist with preparation of in-house tax reimbursements. Assist in collection of documentation for loans and appraisalsSends files via SharefileMaintain training schedule and list of duties broken up by admins for accounting department Maintain the Contact email accountPrepare Summary of Income; Advances; and Distributions for HSBFill out forms related to ACH and banking informationBenefits:+ Medical, Dental and Vison plans+ 401k+ Tuition reimbursement+ 8 paid Holidays+ 10 Days PTO and 48 hours of sick leave to start+ Free access to gym 5 minutes away from the officeRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.Questions? Call your local office at 1.888.490.5461. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for US job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information. (C) 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/terms-of-use) .

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