Human Resources Assistant

6 days left

Employer
USAJobs
Location
Alexandria County, Virginia
Posted
Aug 06, 2022
Closes
Aug 14, 2022
Function
Human Resources
Hours
Full Time
Duties

THIS VACANCY HAS BEEN EXTENDED UNTIL TUESDAY, AUGUST 9, 2022.

The physical worksite for this position is located in Alexandria, Virginia
.

This position is eligible for telework up to 4 days per week and reports to USPTO's Alexandria, VA headquarters for the remaining day(s) in the week. If selected for an interview, applicants are encouraged to discuss telework options and eligibility specific to the position in which they applied with the hiring manager.

This position is located in the Office of Human Resources, Patents or Trademark Corporate Employment Divisions.

This role is the ideal next career step for you if:
  • You're a collaborative team player who will provide administrative assistance and technical support to HR Specialists in support of recruitment and placement programs including merit promotion and delegated examining functions;
  • You're self-sufficient and can independently verify nature of actions, regulatory authority, and data element information in order to code and process personnel actions for appointments, promotions, transfers, separations, etc.;
  • You're proficient at updating automated HR systems such as USA Staffing and other relevant system records during the recruitment and placement process on a regular and recurring basis; and
  • You have excellent customer service skills to support the Workforce Employment Divisions and can respond to non-technical inquiries.


Requirements

Conditions of Employment

  • Applicants will only be accepted from United States Citizens and Nationals.
  • Your resume and question responses must demonstrate the job-related competencies.
  • You must meet the definition of specialized experience.
  • Required to pass a background investigation and fingerprint check.
  • Must be registered for Selective Service, if applicable (www.sss.gov)
  • If selected, you may be required to complete a one year probationary period.
  • You must meet all qualification requirements upon the closing date of this announcement.
  • Time-in-grade/band requirements must be met by the closing date of the announcement.
  • Suitable for Federal Employment


Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. OPM Qualifications Standards are available at Clerical and Administrative Support Positions .

Specialized Experienceis experience that has equipped applicants with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service.

GS-06

For this position, the next lower grade level is a GS-05. Specialized experience for this position includes:
  • Experience in initiating and processing personnel actions (e.g., new hire actions, promotions, resignations, pay changes, changes in duty station) utilizing a variety of human resources-related systems such as HR Connect, NFC, EPIC, PMSO, Electronic Official Personnel Folder (eOPF);
  • Experience in processing personnel actions in both the competitive and excepted services:
  • Experience in providing administrative support to Human Resources Specialists (e.g., organizing information for participants attending new hire orientation, preparing tentative and final offer letters, creating new hire folders, uploading case file documents) and responding to applicant and/or other inquiries.
GS-07

For this position, the next lower grade level is a GS-06. Specialized experience for this position includes:
  • Experience in providing administrative support to Human Resources Specialists (e.g., organizing information for participants attending new hire orientation, preparing tentative and final offer letters, creating new hire folders, uploading case file documents) and responding to applicant and/or other inquiries;
  • Experience in processing personnel actions in both the competitive and excepted services;
  • Experience in initiating and processing personnel actions (e.g., promotions, resignations, pay changes, new hire actions, changes in duty station) utilizing a variety of human resources-related systems such as HR Connect, NFC, EPIC, PMSO, Electronic Official Personnel Folder (eOPF);
  • Experience in assisting with the resolution of system and data errors arising from the interface of an internal human resources information and external payroll system.
GS-08

For this position, the next lower grade level is a GS-07. Specialized experience for this position includes:
  • Experience in applying human resources rules, procedures, and operations (e.g., to provide consultative services to customers and HR Specialists to discuss customer hiring plans, assist HR Specialists with evaluating applicant qualifications, draft vacancy announcements, and make job offers to selected candidates);
  • Experience in processing personnel actions in both the competitive and excepted services;
  • Experience in initiating and processing personnel actions (e.g., promotions, resignations, pay changes, new hire actions, changes in duty station) in a Human Resources Information System (HRIS) that interfaces with an outside third-party payroll system;
  • Experience in independently monitoring and resolving system and data errors from the interface of an internal HRIS and external payroll system.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

As a general rule, education is not creditable for the grade levels covered in this vacancy announcement. However, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

If this position requires proof of higher education, or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information. You are not required to submit official documents at this time; copies are sufficient.

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - US Department of Education . Another listing of services that can perform this evaluation is available at the National Association of Credential Evaluation Services (NACES) website. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

NOTE: Only education and experience acquired before the filing deadline will be considered. Report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Additional information

Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

This is a Non-Bargaining Unit position.

This is a Public Trust position and has a risk level designation of "MODERATE".

Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.

The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website .

Probationary Period-If selected, you may be required to complete an initial one-year probationary period.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.

Relocation Expenses are not authorized and will not be paid.

CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: OPM CTAP/ICTAP . CTAP/ICTAP documentation requirements are listed in the 'Required Documents' section of this announcement.

More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.

All application materials become the property of the United States Patent and Trademark Office.

USPTO Job Applicants requiring reasonable accommodation for any part of the application and hiring process should request accommodation(s) from the USPTO at http://www.uspto.gov/accommodation .

The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act. Claims of employment discrimination must be submitted to the attention of the USPTO's Office of Equal Employment Opportunity & Diversity via email ( oeeod@uspto.gov ) or phone (571-272-8292).