Administrative Officer

Employer
USAJobs
Location
Washington, D.C
Posted
Aug 06, 2022
Closes
Aug 10, 2022
Function
Administrative
Hours
Full Time
Duties

Performs a variety of clerical and administrative duties which are auxiliary to the work of the office, providing support to many individuals and offices simultaneously.

Analyzes and reviews documentation procedures and controls, and makes recommendations to Management Analyst, Deputy Chief and/or Chief, Labor Relations, about possible improvements to procedures.

Develops and maintains a system of files, graphs, and tables that clearly outline the workload obligation of the office in relation to case maintenance of proposal/decision letters.

Develops statistical data to justify work unit reorganization or position restructuring as a more productive or efficient use of personnel resources within the Labor Relations Office.

Responds to requests for ranked lists of arbitrators which requires using complex biographical information on arbitrators, familiarity with Master Agreement procedures for grievance procedure time frames, and ability to prioritize the agency's needs against the issue being arbitrated.

Provides guidance and assistance as required to field human resource (HR) staff in relation to proper arbitration ranking procedures.

Requirements

Conditions of Employment

  • U.S. Citizenship is Required.
  • See Special Conditions of Employment Section.

Interagency Career Transition Assistance Plan (ICTAP). The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1)this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide proof of eligibility with your application of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: Click Here

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here

Qualifications

To be considered for the position, you must meet the following qualification requirements:

Education:

GS-07: One full year of graduate level education or superior academic achievement.

GS-09: Master's or equivalent graduate degree; OR 2 full years of progressively higher level graduate education leading to such a degree; OR LL.B. or J.D., if related.

Graduate education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR

Experience:

GS-07 and GS-09: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in the normal line of progression for the occupation in the organization. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of qualifying experience are:

GS-07:
  • Experience in the use of office technology and prepared software to update databases and perform timekeeper duties.
  • Experience in assisting with travel arrangements within an organization.
  • Experience in assisting with monitoring and tracking departmental obligations and expenditures and assisting in preparing financial documentation.

GS-09:
  • Experience in preparing recurring and analytical reports and related correspondence in accordance with policy and standard practices.
  • Experience in the use of office technology and prepared software to update databases, and to produce a wide range of documentation that requires complex formats such as spreadsheets, tables, and graphics.
  • Experience with records management and document control (i.e. storage, retrieval, and routing of records and files, and disposal or obsolete or superseded files).
  • Experience in monitoring and tracking departmental obligations and expenditures and preparing financial documentation.

OR

Combination of Education and Experience:

GS-07 and GS-09: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements. This experience must have equipped you with the qualifications to perform the major duties of this position as described above.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

See Qualifications Section for education requirements, if applicable.

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here .

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications .

Superior Academic Achievement. (S.A.A.) applicants MUST provide a transcript in order to be considered under S.A.A.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

This position IS NOT included in the bargaining unit.

The representative rate for this position is $68,142 per annum ($32.65 per hour).

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks.

The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application. You may be required to provide proof of residence.

Additional selections may be made if vacancies occur within the life of the certificate.

Current Federal Law Enforcement Employees:

This is a non-law enforcement clerical or administrative support position (one-grade interval). Individuals selected for these positions will lose law enforcement coverage and will need to return to a position with "primary" law enforcement coverage to regain coverage.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.